Cluster Purchasing Manager

This position is responsible for overall operations and administration of the purchasing process and policies in the Hotel including developing purchasing strategies, maintaining positive relationships with suppliers, coordinating with internal teams regarding their supply needs, and overseeing the purchasing team in their daily activities. Procurement Strategy & Planning:Develop and implement procurement strategies aligned with the organization's goals and objectives, including sourcing, supplier selection, and contract negotiation.Conduct market analysis to identify trends, new suppliers, and cost-saving opportunities.Collaborate with property managers to forecast purchasing needs and plan for seasonal demand or special events.Cost Control & Inventory Management:Oversee inventory levels across properties to prevent stock shortages while minimizing excess stock.Implement policies and procedures to control costs, reduce wastage, and improve purchasing efficiency.Track and analyze spending, providing reports to the finance team and identifying areas for cost reduction.Vendor Management & Negotiation:Identify and evaluate potential suppliers, negotiate contracts and terms, and manage relationships to ensure quality, cost-effectiveness, and timely delivery of goods and services.Administer procurement contracts, including reviewing terms and conditions, managing contract performance, and resolving contractual disputes.Quality Assurance & Compliance:Implement quality assurance processes to ensure purchased goods meet the cluster’s standards and specifications.Coordinate with the finance and legal departments to manage contract renewals, compliance checks, and risk assessments.Ensure compliance with procurement policies, procedures, and regulations, including ethical sourcing practices, environmental standards, and legal requirements.Process Improvement & Systems Management:Develop and standardize purchasing procedures across the cluster to increase efficiency and transparency.Use procurement software and systems to track orders, inventory, and vendor performance.Continuously assess and improve procurement processes, adopting new technologies and practices as needed.Budgeting & Reporting:Work with the finance team to prepare annual procurement budgets and monitor expenditure throughout the year.Provide regular reports on purchasing activities, cost savings, and supplier performance to senior management.Assist in preparing financial forecasts and adjusting purchasing strategies based on budget requirements.DNA:Bachelor’s degree in accounting, Finance, or a related field. Minimum 5 years’ experience in a related role. A proven track record of success in maximizing revenue and profitabilityExperience in managing multiple properties or business unitsMicrosoft OfficeRevenue management systems (RMS), property management systems (PMS), and data analytics platforms.Deep knowledge of inventory and supply chain management.Proficiency in Microsoft Office and purchasing software.Excellent communication skills, both written and verbal.Strong critical thinking and negotiation skills.