Office Administration Specialist

CodeLink is looking for a proactive and detail-oriented Office Administration Specialist to ensure smooth day-to-day operations and support our growing team. In this role, you will be responsible for managing office facilities, coordinating administrative tasks, supporting internal teams, and helping maintain an efficient and welcoming workplace. You will work closely with the Operations Manager and other team members to keep everything running seamlessly. Location: Onsite - Ho Chi Minh CityWorking hours: Monday - Friday, 8: 30 AM - 5: 30 PM (includes a 1. 5-hour lunch break).

What You'll Be DoingOffice & Facility ManagementOversee daily office operations and facilities across multiple locations (HCM, HN, DN)Manage office supplies, pantry, and equipment, ensuring timely replenishment and maintenanceCoordinate with vendors, service providers, and building management for repairs, services, and facility mattersHandle procurement of office items, merchandise, and gifts, ensuring quality and on-time deliveryManage courier services and the shipping of documents between officesMonitor office safety standards and ensure complianceProvide basic IT coordination, including internet, phone systems, troubleshooting, and vendor supportAdministrative SupportManage correspondence (emails, letters, packages) and maintain company records, files, and databasesPrepare documents, reports, and presentations as requiredSupport management with contracts, invoices, and expense reportsConduct research to support operations and compliance requirementsProvide ad-hoc support to management and cross-functional teamsScheduling & CoordinationOrganize and schedule meetings, appointments, and travel arrangementsCoordinate internal events, workshops, and team-building activitiesEnsure meeting rooms are prepared and well-maintainedRequirementsBachelor's degree in Business Administration, Office Management, or a related field (preferred)At least 2 years of experience as an Office Administrator, preferably in an IT company or within organizations of 100+ employees across multiple locationsPrior experience in administrative or office management rolesStrong organizational, multitasking, and time management abilitiesProficiency in Microsoft Office (Word, Excel, PowerPoint) and Google WorkspaceAbility to perform well under pressure while maintaining attention to detailDemonstrated discretion and professionalism in handling confidential informationExcellent command of English, both written and verbalBenefitsGold level Health Insurance coverage from Bao Viet Insurance, a yearly complete Health Check, and social insuranceAll office benefits and full salary during probationAllowance for everything:

meals, parking, petrol, along with unlimited snacks and nice coffee every dayChoose from a brand-new Mac or PC deviceSalary review twice a year, with opportunities for promotions and spot awards12 days of annual leave per year, with all days not taken paid out in cash, plus 2 sick leave daysYearly Training Budget up to 5 million VND per staff.

On top of that, a Professional coaching program, buddy system, tech talks, agile sessions, and 1on1 private English classes are availableYearly company trip, monthly activities, and other Celebrations for special days in the year, such as Women's Day, YEP, and ChristmasEmployee-led clubs within the company: games teams, sports teams, etcModern open-space office with comfortable workspace, a PS4 games room, and chill-out areas