Administrative Assistant II

OverviewThis intermediate level administrative assistant, while maintaining strict confidentiality, collaborates with teammates to perform duties that include office support tasks as well as administrative work directly related to the operations of the department served, generally providing full support to an intermediate sized work group or performs general tasks in a larger group; may directly support a manager or director. What will you do?Maintain a personal relationship with Jesus Christ. Be a consistent witness for Jesus Christ, maintaining a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully uphold Compassion’s ministry in prayer.

Act as an advocate to raise the awareness of the needs of children. Understand Christ’s mandate to protect children. Commit to and prioritize child protection considerations in all decision-making, tasks and activities across the ministry. Abide by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Report any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately support responses to incidents if they occur. Uphold and engage in Compassion’s core Cultural Behaviors.

As a seasoned team member, answers questions, explains processes, and corresponds with people concerning specialized information within the assigned department or work group. Schedules meetings, prepares agendas, records meeting minutes, coordinates travel arrangements, itineraries, and welcomes and hosts visitors. Performs administrative support work such as answering phones, entering and retrieving electronic data, or sorting and distributing mail. Draft and/or proofread documents or forms and other correspondence such as official company records, external letters, and government filings, which may be confidential in nature.

May perform light manual labor such as delivering office supplies, arranging chairs, and setting up refreshments or brochures and displays. May communicate with staff in other countries to facilitate processing of information or work product, follow-up on accuracy and process compliance, ensure clear understanding between functions, as well as serve on project teams. The assistant may assist in the creation, tracking, and reporting for the department or work group supported and may administer ongoing basic programs and processes.

May order supplies or services, arrange for shipping or transportation, or provide other logistical services in accordance with standard practices and policies. May provide document recording or authentication services as required. What do you bring?Bachelor’s degree in Business Administration, Technology, or related disciplineThree years relevant experience working in administrative support or a related fieldFluency in English requiredAbility to write and speak French is an added advantageEquivalent education, training and/or certification may be substituted for experience and education shown aboveWhy work here?The mission:

Join a team that is motivated to release children from poverty in Jesus’ name. Spiritual growth: Participate in regular chapel services, prayer groups, and department devotionals. Working EnvironmentOffice – Standard Office EnvironmentSitting, standing, and/or walking for up to 8 hours per dayMay be required to travel up to 10% of normal schedule