Marketing Secretary

Company DescriptionConstance Hospitality Management Ltd is the corporate heart of our group, supporting our hotels and resorts across the Indian Ocean. Based in Mauritius, our office drives strategy, innovation, and excellence across all functions—from operations and talent to marketing and sustainability. Join our dynamic team and help shape the future of luxury hospitality. Job DescriptionThe Marketing Secretary is responsible for the secretarial duties within the Marketing Department. Duties And ResponsibilitiesResponsibilities and duties for this position shall include, but not limited to the following areas and activities.

At the Management’s discretion, direction may be given for tasks outside the scope of work described. Carry out various tasks as assigned by the Chief Sales & Marketing Officer, Head of Sales, or Sales Executive. Coordinate mailings for Stop sales, Tactical offers, Communique, and similar notices. Keep the mailing database current and up-to-date. Regularly update all check-lists based on sent contracts. Maintain and enhance filing systems, both electronic and paper-based. Maintain regular communication with Regional Sales offices to ensure the availability of promotional materials (brochures, giveaways, etc. ). Monitor material stocks (brochures, flyers, etc.

) and manage dispatching while maintaining accurate records for control purposes. Record information in the Opera Cloud database. Ensure that the office is well furnished with stationery and promotional materials (brochures etc). Coordinate flight arrangements for the Head of Sales for their respective business trips. Prepare vouchers for Eductours/sponsorship. Gathering relevant resources information from hotels as requested. Sending of Stats (monthly basis) & check-list (each 2 weeks) to all our offices and representatives offices abroad. Perform these and other duties as required. QualificationsJOB REQUIREMENTSQualification: The minimum education requirement for the position is a Higher School Certificate.

A Degree in marketing, communication, administration or a related field is a plus. Minimum of 1 year or above experience in business administration and marketing related field. Communicate effectively in oral and written form (English and French). Maintain high level of organisation. Be detail oriented. Handle multiple tasks/projects at one time. Prioritize tasks based on importance or time urgencies. Meet deadlines. Establish and maintain effective working relationships as required by job responsibility. Listen effectively, assesses the situation, determine relevant issues, & suggest solutions. Strong knowledge of Microsoft Office applications (PowerPoint, Word and Excel).

What We OfferA rewarding experience within a prestigious international hotel group. Free cafeteria: Say goodbye to boring lunchboxes! Enjoy free meals to tantalize your taste buds every day. Gym facility: No need for a gym membership! Our office comes equipped with a gym to help you stay fit and healthy. Dynamic work environment: Join the hustle and bustle! We're a high-energy team where each day brings exciting challenges. Transportation: Leave commuting stress behind! Take advantage of our transportation program for a hassle-free journey to workInsurance and pension:

We've got you covered for the future! With our comprehensive insurance and pension package, you can focus on your career with peace of mind. Flexitime: Work on your own terms! Our flexitime policy allows you to balance work and life according to your schedule. Additional InformationWORK WITH CONSTANCE🌿 Join a team where well-being, career development, and collaboration are at the heart of everything we do. We believe in continuous learning and growth to help our teams achieve their full potential. A strong family spirit is part of our identity, we support and care for one another.

We offer international career opportunities, allowing you to develop within a renowned luxury hospitality group. Our passion for luxury hospitality is reflected in every detail of the guest experience. We are committed to environmental and societal contributions, integrating sustainability into everything we do. 🌿We want our team members to feel valued and supported, offering a work environment that encourages excellence, personal growth, and cultural diversity. By nurturing employee satisfaction, we create a positive mindset that naturally translates into exceptional guest service. 🌿 Be part of a company that values people, innovation, and excellence.