Construction Contract Administrator

The Construction Contract Administrator is responsible for coordinating and managing all administrative and contractual aspects of construction projects. This position ensures the accurate and timely flow of information, documentation, and compliance among subcontractors, vendors, and internal project teams. The ideal candidate demonstrates exceptional attention to detail, a strong understanding of construction documentation, and the ability to manage multiple priorities within tight deadlines.What you have already achieved: (Requirements)Bachelor’s degree in Construction Management, Business Administration, or a related field preferred.Minimum 3–5 years of experience in construction administration, project coordination, or contract management required.Experience with commercial, residential, or mixed-use development projects strongly preferred.Strong knowledge of construction contracts, documentation, and lien laws.Excellent organizational, time management, and multitasking skills.High attention to detail with the ability to manage complex documentation systems.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and constructionmanagement software (e.g., Procore, CMiC, or similar).Ability to collaborate across departments and maintain professional relationships with subcontractors and vendors.What you are great at: (Responsibilities) Direct Responsibilities:Project AdministrationServe as the primary liaison between the home office accounting team and field Project Administrators.Coordinate and oversee Project Administrator activities to ensure compliance with company standards, policies, and procedures.Establish, organize, and maintain comprehensive project and development files.Prepare, update, and distribute weekly and monthly reports for Project Managers.Administer policy and safety manuals, ensuring all projects receive current revisions and updates.Contract & Financial ManagementAssemble, distribute, and track all contracts and related documentation.Process budget modifications and prepare subcontractor change orders for Project Manager approval.Review invoices, pay applications, and vendor documents for accuracy and completeness.Manage project invoices, including tracking, approvals, and payment coordination.Maintain Notice to Owners and subcontractor certificates of insurance.Secure lien waivers from all vendors and subcontractors as conditions of payment.Documentation & ComplianceDevelop and maintain detailed procedures for the submittal, review, coordination, and distribution of shop drawings, samples, and related materials.Maintain all records relating to subcontracts, bid packages, plans, specifications, change orders, clarifications, and as-built documentation.Review and prepare schedules of values in coordination with the Project Manager.Manage the project draw process, including submission, review, and payment approvals.Supporting Responsibilities:Provide administrative support to the Sr. Vice President of Construction and Development and Project Managers as required.Accountabilities:Responsible for the accurate and timely completion of all assigned duties and any additional tasks delegated by the Project Manager.Accountable for ensuring proper documentation, cost tracking, and subcontractor compliance throughout the project lifecycle.What you’re motivated by: Making an impact. Whether it's the residents who call our Thriving Communities home, the investors who trust us to be stewards of their capital,  or the sponsors we work with to 10x their business, everything we do is about making an impact. Challenges. You see roadblocks as opportunities and are proactive in finding solutions. Growth. We’ve been named to the Inc. 5000 as one of the Fastest-Growing Private Companies in America for eleven consecutive years. Who We AreWhat We Do In One Sentence:We finance the building of Thriving Communities. Our Mission:We are changing the nation through the building of Thriving Communities. We are the leader in funding the building of Thriving Communities centered in safe, attainable housing. Our Purpose:To passionately make an extraordinary impact by transforming lives and building Thriving Communities. Our Big, Hairy, Audacious Goal (BHAG):To positively impact and transform 10 million lives by funding the building of 5,000 Thriving Communities, becoming one of America’s 100 largest private companies.Our Culture:We work hard, marching towards ambitious goals driven by a purpose that’s bigger than ourselves. We are impact-driven, seeking to make a difference not just on the affordable housing crisis but also in the lives of our employees, investors, and partners. We are disciplined, following our exclusive Elite Execution System to develop personally and professionally. We strive to Live Fully, finding fulfillment in all areas of our lives.Our Core Values:Driven For Greatness: We are driven by the pursuit of knowledge and the paramount importance of a growth mindset, cultivating greatness both personally and professionally.Living Fully: We prioritize living fully with a dedication to achieving optimal health in all aspects of life: faith, family, friends, freedom, fun , fulfillment, fitness, and finance.We are intentional with our time, integrating the 8fs of our life to achieve our goals & God’s goals.Grit: We have the endurance and unshakable commitment necessary to achieve our visionary long-term goals.Community: We elevate the greater good over individual interests, magnifying our impact and cultivating thriving relationships with investors, sponsors, residents, and our colleagues.Authenticity: We are true to ourselves and others, steadfast in our beliefs and values. We hold ourselves and others accountable, fostering open dialogue to propel growth.Prepared to Win: We apply discipline to our thoughts and our actions, which leads us to put forth consistent effort and commitment doing the important proactive work despite the urgent priorities we face each day. We plan to win, and are prepared for volatility and challenges.Kingdom Impact: We share God's love and transformative power through our labor, serving everyone in God’s likeness. The world will know God more through our work and how we do it.Twenty-Mile March: We march towards clear, well-defined goals and objectives with unwavering focus, constantly evaluating our performance and course correcting as needed.Stewardship: We are guided by our commitments to those who trust us with their capital, their communities, and their careers.Servant Leadership: We lead with high standards & deep devotion. We display as humble confidence as we build deep relationships and trust. We show the way through the forest, empowering growth, accountability, and a founder’s mentality, with team members regularly asking “What else can I do to achieve the desired results?” Benefits and Perks:Unlimited PTO, health/dental/vision/life insurance, 401(k) matching, parental leave, adoption services reimbursement/learning/educational incentives, Volunteer Time Off, well-being programs, company events, self improvement/productivity tools, & the incredible feeling of making a difference.Equal Opportunity Employer:DLP is a committed Equal Opportunity Employer. If you are a qualified individual with a disability and require assistance in searching for a position or submitting an application, please contact HR at hr@dlpcapital.com. Offers of employment are conditional upon satisfactory completion of pre-employment background verification (including E-Verify). California applicants can view our California Data Privacy Policy here.