Coordinator, Accounts Payable

Why Ryan?Competitive Compensation and BenefitsHome Office StipendBusiness Connectivity Reimbursement (Phone/Internet)Gym Membership or Equipment ReimbursementLinkedIn Learning SubscriptionFlexible Work EnvironmentTuition Reimbursement After One Year of ServiceAccelerated Career PathAward-Winning Culture & Community OutreachThe Senior Accounts Payable Coordinator is responsible for processing accounts payable invoices, purchase orders, check requests, responding to vendor inquiries, filing of all payables invoices, preparing and completing sales and use tax returns, assisting with state income tax returns, and responding to state and local taxing authorities.Duties and responsibilities, as they align to Ryan’s Key ResultsPeopleCreate a positive team member experience.ClientCommunicates and coordinates accounting policies, practices, and procedures with other Firm employees, vendor reporting agencies, and others as needed.ValueManages the entire accounts payable process for designated vendors including, but not limited to, entry of vendor invoices in the Accounting system, processing of vendor payments by check, or electronic funds transfer.Manages and endures accuracy for accounts payable reports such as agings, vendor trial balances, reconciliations to the general ledger, necessary accruals at month end, purchase order reporting, and related reports for Ryan and its subsidiaries.Maintains record keeping systems, forms, policies, internal control documentation, and procedures related to accounts payable, purchase orders, and check requests.Enforces Firm policy related to purchase orders, payables, check requests, and processing of vendor payments.Processes and ensures accuracy of monthly rent amounts and check runs.Prepares monthly and quarter sales and use tax returns.Assists with state income tax returns.Responds to and researches requests by state and local taxing authorities.Identifies and maintains GL account definition for consistent invoice and expense coding.Identifies and resolves problems and inconsistencies and suggests appropriate corrective procedures.Maintains purchase order log.Enters billable expenses into the appropriate billing software, enabling reimbursement of these expenses from the Firm’s clients.Responsible for periodic review and preparation of payables agings for review by management to enable timely payment of outstanding vendor invoices.Distributes approved agings to internal departments.Provides necessary information to banks, such as positive pay files.Sets up new vendors, reconciles vendor accounts with statements as needed, and researches vendor invoice and payment issues.Assists with other projects as needed.Education And ExperienceBachelor’s or master’s degree in Finance, Accounting, Economics, or other relevant fields.Three to six years related experience and/or training in a similar environment or equivalent combination of education and experience.Fluent English (written and spoken) is required.Computer SkillsTo perform this job successfully, an individual must have basic skills in accounting software related to payables, purchase orders, and vendor payments;Intermediate skills in Microsoft® Word, Excel, Access, Outlook, and Internet navigation and research.Certificates And LicensesNo certifications or licenses required.Supervisory ResponsibilitiesThe position does not require supervisory responsibilities.