Corporate Secretary Lead

Are you a highly organized professional with a passion for executive support and operational excellence? Join our dynamic team as a Corporate Lead Secretary, where you'll play a pivotal role in supporting our CEO, CFO and Leadership team members, while ensuring the smooth running of our Head Office in Zeist.We are actively looking for a proactive multitasker with strong communication skills.In this role, you will head office management and coach the front office team, ensuring both strategic coordination and operational excellence. You will report to the Chief People Officer. Tasks and responsibilitiesProvide high-level administrative support to the CEO, CFO, and other Leadership Team members Prepare and format presentations, reports, and documentation for internal and external stakeholders Manage confidential correspondence and follow up on executive action items Maintain governance documents in collaboration with legal/compliance teams Fulfill corporate secretary duties, including managing official company documents Coordinate cross-border meetings and support global project tracking Organize executive meetings, workshops, and offsites Manage travel logistics and expense reporting Act as point of contact for international subsidiaries and stakeholders Oversee local office operations, including workspace arrangements and vendor coordination Serve as first contact for building maintenance, contractors, and security services Take minutes at management team meetings and ensure timely follow-up Coach and support the front office team in daily operations and service excellenceWhat We’re Looking ForBachelor’s degree in Life Sciences, Biotechnology Engineering, Business Administration, Legal, or a related fieldStrong command of Dutch and English (written and spoken)Proficiency in Microsoft Office and presentation toolsEntry-level experience in corporate or scientific environments (internships or student assistant roles are a plus)Excellent organizational, communication, and multitasking skillsDiscretion, professionalism, and a proactive mindsetWe offerAn open culture in an innovative and dynamic environment with inspiring colleagues and good working conditions. An environment where you have room to be creative, take initiative and have direct influence on the way we work. We are located in a new modern office, in Zeist, close to public transport. When possible, you have the flexibility to work from home (1-2 days per week) in alignment with your manager. How to applyAre you interested? Send your cv and motivation to vacancies@juliusclinical.com.If you have further questions you can contact call Joyce Kroon (Chief People Officer, 06-21162951).