Courtroom Judicial Assistant (41-4038) Fairbanks

Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement. *Our organization, mission and culture: The mission of the Alaska Court System is to provide an accessible and impartial forum for the just resolution of all cases that come before it, and to decide such cases in accordance with the law, expeditiously and with integrity. Everything we do is outlined in our Pledge of Fairness.The Benefits Of Joining Our TeamThe Fairbanks Trial Court is a dynamic team where customer service is our priority. Your success as an employee is our success as an organization. You will receive on-the-job training, on-going support, respect, and fairness. We are a court family.THE POSITIONThe Courtroom Clerk is responsible for preparing and organizing essential documents for court proceedings, including witness and exhibit lists, tag logs, and other forms required in the courtroom. This role involves setting up the courtroom for daily operations, ensuring that all files, equipment, and documents are ready for trial, and posting the daily courtroom calendar. The clerk also manages the coordination of court participants, including swearing in parties and witnesses, directing counsel and witnesses to ensure a clear record, and monitoring the CourtSmart recorder for accurate audio documentation.In addition, the clerk is responsible for entering data into CourtView, filing and processing documents, and securing exhibits and case files at the end of each day. Other tasks include lodging documents for signature, calendaring future hearings, and ensuring that the courtroom is properly maintained throughout the trial. This position requires familiarity with court procedures, strong organizational skills, and proficiency with courtroom technology and software.Who We Are Looking ForTo be successful in the position a candidate will need the following core competencies:Adaptability: Adjust planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. Computer Skills: Use computers, software applications, databases, and automated systems to accomplish work.Conscientiousness: Display a high level of effort and commitment towards performing work; demonstrate responsible behavior.Customer/Quality Focus: Anticipate, monitor, and meet the needs of customers and respond to them in an effective, appropriate manner. Demonstrate commitment to identifying customers’ apparent and underlying needs and continually seeks to provide the highest quality service and product to all customers.Interpersonal Skills: Show respect, fairness, understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develop and maintain effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relate well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.LEGAL RIGHT TO ACCEPT EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.The Work HoursFull-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.The Working Environment You Can ExpectThe Fairbanks Trial Courts is located in the beautiful Rabinowitz Courthouse located at 101 Lacey Street in downtown Fairbanks. Our building is located next to Golden Heart Plaza, the Alaska Siberia World War II Memorial, several bike paths, and the Chena River. Our professional, collegial team takes immense pride in public service. The workplace culture is supportive, team-centered, and mission orientated to foster fairness and respect.Exceptional Benefits For Full-Time EmployeesWe offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.Enjoy peace of mind and long-term security while serving your community.See http://doa.alaska.gov/drb/index.html for additional information.For more information on the Alaska Court System, please visit:http://www.courts.alaska.gov For information about what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courtsThe Alaska Court System is an EEO employer and proudly promotes diversity.Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).SubstitutionAdditional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.This applies to your application submission.Documents To Be Attached To The Application (REQUIRED)Post-secondary transcripts, if using education to meet minimum qualifications. Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net). Documents to be Submitted at the Time of Interview (REQUIRED):If You Are Selected To Advance To The Interview Phase Of The Recruitment Process, You Must Provide The Following At The Time Of The Interview (if Not Already Attached To Your Application)Copies of your most recent (2) performance evaluations, if available. A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.Keyboarding Certification RequiredAttach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com.In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices.WORK HISTORYIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.BACKGROUND CHECKA background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.Contact Title: RecruitmentE-Mail: recruitment@akcourts.govMailing Address: 820 West 4th Avenue, Anchorage, AK 99501Phone Number: (907) 264-8242