Specialist Facilities Administration

Position - Specialist - Administration & FacilitiesMinimum Work Experience - 6+ yearsSkills/Certifications -Experience in office administration, facility management, or workplace services. Strong organizational and problem-solving skills. Ability to manage multiple tasks efficiently. Proficiency in office software applications. Knowledge of health and safety regulations. Mandate 2 years minimum in General services and HSE is preference. Education - Bachelor’s degree in Business Administration, Facilities Management, or a related field (preferred)Job Responsibilities : -The General Services Specialist is responsible for managing office administration, facility maintenance, and workplace services to ensure a well-organized, safe, and efficient work environment.

This role involves overseeing office operations, managing office supplies, coordinating facility maintenance, and ensuring compliance with health and safety regulations. Oversee the maintenance and repair of office spaces, equipment, and utilities. Coordinate space planning, seating arrangements, and workplace safety initiatives. Supervise office cleaning, security, and other related services. Maintain office supplies inventory and ensure timely replenishment. Handle filing and record-keeping, including database management, data entry/retrieval, and general office software applications. Coordinate transportation services for employees and company assets when required. Manage the fleet of company vehicles, including maintenance schedules and fuel consumption tracking.

Manage parking access and allocations for employees. Assist in organizing company events, meetings, and conferences. Handle document management, including permits, departmental contracts, and service agreements. Manage admin petty cash and perform periodic reconciliation.