Data Assurance Clerk

From Engine Bay to Payload, we protect vital structures and systems.Hera Technologies is a premier contract manufacturer specializing in high-precision metallic and non-metallic solutions for the Aerospace, Defense, Space, and Commercial Airline sectors. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader in the design, manufacturing and maintenance of thermal support systems. Our team is driven by excellence, integrity, and a passion for advancing aerospace technology.Take the next step in your career with a company committed to excellence, where your contributions are recognized, and your potential is realized.ITAR REQUIREMENTS:To conform to US Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a US Citizen, lawful permanent resident of the U.S., protected individual as defined by U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.Equal OpportunityHera Technologies is an Equal Opportunity Employer, employment with Hera Technologies is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.Role OverviewThe Data Assurance Clerk ensures all customer shipments are complete, compliant, and properly documented before release. This role bridges production, inspection, and customer requirements by verifying certifications, confirming documentation accuracy, and coordinating shipment readiness. The clerk maintains traceability records, manages quality documentation, and supports both internal teams and customer source inspectors to ensure timely, accurate deliveries that meet all contract and regulatory obligations.Key ResponsibilitiesPrepare shipment packets for completed jobs ready to shipCollect and verify material and process certificationsGenerate appropriate reportsReview purchase orders for required quality documentsUnderstand quality clauses and associated documentsSchedule source inspectionsSubmit and schedule source appointments with customersOrganize documents in a concise and clear formatAssist on-site source inspectorsDirect shipment of jobs when releasedProvide associated paperwork for final shipmentMonitor when permission to ship has been received and consistent follow throughVisually inspect final part marking/labeling and piece countClose completed travelers once job has shippedConfirm all travelers are complete and all stamps are presentSupport 5-S and adhere to health, safety, and environmental company guidelinesPerform cross-functional operationsRequired Qualifications High School graduate or equivalent Ability to communicate effectively in oral and written English Ability to read and interpret product specifications and blueprints Proficiency in MS Office (Outlook, Word and Excel) Effective communication and interpersonal skills Self-starter and able to work independently as well as collaboratively Highly organized, detail-oriented and self-motivated with ability to multi-task Ability to learn to perform cross-functional operationsPreferred Skills:Strong understanding of aerospace documentation requirements, including certifications, FAIRs, and quality clausesFamiliarity with customer source inspection processes and appointment schedulingExperience reviewing purchase orders and ensuring documentation completeness prior to shipmentProficiency in ERP and document management systems (JobBOSS, QT9, Smartsheet, or equivalent)Exceptional organizational skills with attention to detail and accuracyAbility to communicate clearly with internal departments and external customer representativesWorking knowledge of material certifications, lot traceability, and labeling/marking standardsBasic knowledge of inspection travelers and production flowAbility to prioritize multiple shipments and maintain focus under time-sensitive conditionsCommitment to maintaining 5S standards and supporting cross-functional operationsEducational LevelHigh school diploma or equivalent; associate degree or certification in quality or data management is a plus.Light Aerospace Experience needed. We will train! Great role for an introduction into the quality side of aerospace.Job DetailsType: Full TimeBusiness Hours: First Shift- 10:00am – 6:30pm Monday - FridayBase Salary Range: $19.50 - $25 (based on experience)Base Location: Ontario, CATravel: This role will not require travel typically; some travel may be required- Up to 5% / As needed for Hera Technologies requestYour actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.The base salary is just one part of your total compensation package at Hera. You will also have access to a comprehensive set of benefits like: Company paid employee medical, dental and vision insurance; Retirement plan participation (eligibility required); Paid Sick Leave; Paid Vacation; Paid holidays; Discretionary bonuses.Additional RequirementsWillingness to work long hours andweekends when needed to meet critical deadlinesWillingness to travel to customers’ locations or other Hera sites as neededAbility to use a computer and most common software programs to complete assignmentsAbility to communicate with individuals and groups in person, by phone and onlineThe above statements are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required. Management may modify or assign additional duties as needed.