Maintenance & Contract Administrator

Wellington-based | Permanent, Full-time roleDo you wish to play an integral role and work at one of the most beautiful heritage houses in New Zealand? We are looking for an energetic, positive person, someone who enjoys being in a supporting/administrative position that can work effectively in a team that likes to be busy and prides themselves on being efficient and detailed.

About the Department of the Prime Minister and Cabinet (DPMC)The Department of the Prime Minister and Cabinet (DPMC) occupies a unique space within the heart of government, supporting the Prime Minister, Cabinet, and the Governor-General to lead and govern New Zealand. The department also has an important role in building a stronger, more secure nation through our national resilience, risk, and national security activity. Government House is the DPMC business unit that supports the Governor-General of New Zealand. It conducts stewardship/kaitiakitanga of the properties in Wellington and Auckland, which together are assets worth $190.

2 million; provides personal support to the Governor-General and their family; shapes, plans, and implements a busy programme of official engagements and functions; and uses all kinds of media to make this known to the public of New Zealand. About the Role | Mō te TūrangaWe have a vacancy for a Maintenance and Contract Administrator in our Facilities and Asset Management (F&AM) team. This is an exciting, dynamic position that plays a pivotal role in the co-ordinated and smooth running of day-to-day maintenance and supports contract-related activities of Government House, Wellington.

This is a role where each day will be different, busy, and you will quickly become knowledgeable of all the F&AM team workflow. This role supports the Team Leader F&AM and Government House by managing day-to-day maintenance activities at the House, scheduling works with our key relationships, including recurring maintenance providers. You will be expected to provide procurement and contract administration support for the team, maintain accurate data, and manage supplier payment workflow with efficiency and accuracy.

Whilst the role is based in Wellington, you will be expected to work closely with the Maintenance and Contract Administrator in Auckland, with travel to Auckland being required on occasions. The entire Government House team supports the programme of the Governor-General, so we all pitch in where needed to ensure the successful delivery of the programme with back-of-house support as determined by the Team Leader F&AM. About You | Mōu AnōTo succeed in this role, you will bringAt least two years' experience in a F&AM support administration role or similar.

Strong communication skills, including customer service skills. Experience with written agreements, contractual arrangements, and competent business writing skills. Competence with Microsoft Office Suite, including Excel and MS Projects. Understanding of the Government Rules of Sourcing. A passion for team development, motivation, and the ability to effectively engage across all levels of Government House. Highly organised and able to manage and prioritise work programmes. Experience in stakeholder management to support the delivery of high-quality outcomes. Willingness to pitch in to support function and event setups and simple and safe maintenance tasks where required.

Why Join Us? | Nā te aha i Tūhono Mai ai ki a Mātou?Working at DPMC means being at the heart of some of the most significant and impactful work in Aotearoa New Zealand. This role presents an opportunity to lead and contribute to the security and well-being of New Zealanders, working with smart and motivated people in an environment that values collaboration, innovation, and excellence. You'll be part of a high-performing organisation that supports flexible working arrangements and prioritises professional development.

Security Requirements | Ngā Whakaritenga HaumarutangaTo be eligible for this role, you mustBe a New Zealand citizen or hold a Resident class visa. Alternatively, you must have been a citizen of the UK, USA, Canada, or Australia with a 5-year checkable background. How to Apply | Me Pēhea te Tono MaiA full job description is available below. If this role is of interest, please click 'Apply now' and submit your tailored Cover Letter and CV. All applications must be made online. The closing date for this role is 5pm, 12 August 2025.

DPMC is an equal opportunity employer and values diversity, equity, and inclusion. Applicants from all backgrounds are warmly encouraged to apply. Applicants must have the ability to obtain and maintain the legal right to work in New Zealand. Prior to DPMC confirming any offer of employment, pre-employment checks will be undertaken, including criminal conviction history and reference checking as a minimum.