Document Controller / Office Administrator

Document Controller/Office AdministratorEducation Level: Diploma or Bachelor’s DegreeExperience Level: 3-5 years in Qatar, preferably in the interior design, architecture, or construction sectorEmployment Type: Full-TimeCompensation: Based on ExperienceAbout AEA DesignsAt AEA Designs, we value hardworking individuals committed to personal and company growth. We seek proactive problem-solvers who embrace challenges and believe no task is impossible.Job DescriptionAEA Designs is seeking a highly motivated, detail-oriented, and organized Document Controller/Office Administrator to oversee document control and perform a variety of administrative and clerical duties.Key ResponsibilitiesDocument Management & Administrative Support  •      Manage the flow of project documentation, including drawings, contracts, and correspondence, ensuring accurate tracking, filing, and version control.  •      Establish and maintain an efficient document control system for archiving, retrieval, and distribution of documents.  •      Input and track all incoming and outgoing documents using document control systems.  •      Review documents for accuracy, completeness, and compliance with company standards.  •      Generate reports and summaries for management and team decision-making.  •      Conduct regular audits of documentation systems to ensure accessibility and proper categorization.General Office Management  •      Oversee daily office operations, including supply procurement, vendor coordination, and office maintenance to ensure a professional workspace.  •      Answer and direct phone calls, organize and schedule appointments, and maintain company records, including employee files, financial documents, and contracts.  •      Write and distribute emails, memos, and forms while updating and maintaining office policies and folders.Communication and Coordination  •      Serve as the first point of contact for office inquiries and visitors.  •      Collaborate with internal teams and external stakeholders to ensure seamless communication and timely delivery of tasks.HR Support  •      Assist with onboarding new employees, including document collection, office orientation, and maintaining attendance and leave records.Meeting and Event Management  •      Organize and schedule meetings, record minutes, and distribute follow-ups.  •      Coordinate company events, workshops, and training sessions.Key Skills and Attributes  •      Excellent organizational and time management skills.  •      Strong proficiency in document management systems and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).  •      High attention to detail and accuracy.  •      Ability to handle sensitive and confidential information with discretion.  •      Proactive, multitasking, and able to perform well under pressure.  •      Excellent written and verbal communication skills in English (Arabic is a plus).  •      Team-oriented with a pleasant personality.How to ApplySend your CV to Jobs@aea-designs.com.