Documentation Assistant

Job DescriptionAbout the RoleAs a Senior Documentation Specialist at NOV, you will join a dedicated team within the Quality Department, based in Brøndby and Kalundborg. You will be responsible for managing project documentation, ensuring consistency, compliance, and delivery to both internal and external requirements. This includes preparing documentation packages, coordinating and collecting documents, distributing information, and working closely with engineering departments and the Kalundborg documentation team.About The CompanyAt NOV, we deliver safe, high-quality, technology-driven equipment, services, and support that are essential to the global energy industry. Our mission is simple: we power the industry that powers the world.At NOV’s business unit Subsea Production Systems (SPS) we empower the energy sector with passion, expertise, and forward-thinking solutions. We develop reliable and efficient subsea energy production products that enhance our customers’ energy portfolios. With strong roots in the offshore oil and gas industry, we are also at the forefront of future technologies such as water treatment, ammonia storage, carbon injection, and wind energy—helping to reduce CO₂ emissions and drive the energy transition.SPS is headquartered in Brøndby, Denmark, with production sites in Kalundborg (DK), Porto do Acu (Br), Glenrothes (UK) and offices in Stavanger and Oslo (No), Rio de Janeiro (Br), and Houston (US). Globally, our team includes around 1,500 dedicated professionals, contributing to NOV’s workforce of approximately 34,000 employees.What We OfferCompetitive salary and benefits.Career development opportunities in documentation management and quality assurance.A collaborative and professional team environment.Exposure to international clients and multidisciplinary engineering projects.Key ResponsibilitiesServe as the primary contact for customers and suppliers regarding project documentation.Ensure all documentation is delivered according to customer and internal requirements.Manage supplier documentation in RigDoc document management system.Prepare project-specific documentation aligned with customer specifications.Work across multiple systems to manage final project documentation.Handle internal documentation (As-Built) and prepare MDBs for customer delivery.EssentialQualifications & Skills3–5 years of experience in documentation and quality (Document Control/Document Management systems).Excellent English communication skills (written and spoken).Proficiency in Adobe and Microsoft Office (Word, Excel).Structured and systematic approach with strong attention to detail.High commitment to quality and compliance with procedures.DesiredProficiency in Danish (advantage, not mandatory).Experience with ERP systems and document management platforms.Document Control certification or related librarian background (Cand.Scient.Bibl.).Soft SkillsStrong team player with a collaborative mindset.Positive attitude toward change and continuous improvement.Highly motivated, reliable, and committed to NOV’s value creation.Why Join Us?Join us to be part of a collaborative team, shaping the future of subsea energy products and solutions.We offer a dynamic and collaborative work environment where growth, innovative thinking and continuous improvement are core to how we operate. As a member of our team, you will have the opportunity to grow professionally through diverse and challenging assignments, supported by experienced colleagues and a culture that values learning and development.Joining NOV means becoming part of a purpose-driven organization that is committed to operational excellence, sustainability, and long-term career progression.With us at NOV Subsea Production Systems you’ll have an important role in delivering reliable and efficient subsea solutions, meeting today’s energy demands and shaping a more sustainable future.Join us in going beyond to shape the future of energy. Because energy matters.About UsEvery day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.We Power the Industry that Powers the WorldThroughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.Global FamilyWe are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.Purposeful InnovationThrough purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.Service Above AllThis drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.About The TeamCorporateOur family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.