E-Billing Coordinator

For Linklaters Office in Warsaw, we are currently recruiting for the E-Billing Coordinator role.About The TeamJoin our finance team as a valued member, supporting the firm’s financial health through timely and accurate insight. The team is globally diverse and dedicated to upholding high standards of integrity, teamwork, and continuous improvement.In this assistant role, you will help to manage e-billing by maintaining records, supporting teams, and preparing reports to improve billing efficiency and compliance. The team ensures smooth submission of billing data to clients’ platforms, guides new client onboarding, manages submissions and rejections, and offers ongoing support to clients and practice teams.You Will Be Responsible ForeBilling Platform Management: Uploading invoices to client systems in a timely manner and coordinating with clients and vendors to troubleshoot issues.Query Resolution: Addressing and resolving queries and rejections from clients and fee earners promptly.Deadlines: Monitoring and updating internal billing schedules to ensure internal and external deadlines are adhered to.Data Management: Maintaining the eBilling console to ensure it is accurate and up-to-date; ensuring timekeepers/user records, matters, and billing rates, are also accurate and up-to-date.Managing New Client Setups: Assisting with client configuration and implementation while ensuring compliance with eBilling policies and procedures, SAR rules and firm policies.Client Communication: Liaising with clients throughout the eBilling process, from setup to payment.Collaboration: Working with other teams (e.g., Credit Control, Client Finance, Billing and Pricing Teams) to ensure compliance with eBilling requirements.Apply If You HaveAround two years of experience in eBilling activities at a professional services firmDemonstrated ability to deliver eBilling responsibilities effectively, ensuring operational excellence and positive experiences for all stakeholdersLegal Finance experience - nice to haveStrong communication and teamwork abilitiesWillingness and ability to travel for business to the United Kingdom as requiredDemonstrated excellent written and spoken EnglishFamiliarity with SAP is a plusDemonstrated a good working knowledge of Microsoft ExcelLocationWarsaw - hybrid modelBenefitsJoining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:Private medical insuranceFree in-house fitness centreGroup Life insuranceWorldwide travel insurance for business and non-business travelBenefit Multisport club card or subsidised travel cardWide range of training opportunitiesLinklatersLinklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.What Sets Us ApartAt LinklatersWe offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our businessWe belong to a firm that embodies its corporate social, environment, and governance responsibility commitmentsWe remain focused on talent and having the best people which will result in a diverse workforceHaving got the best people, we want them to feel included, valued and respected so they can perform at their bestWe advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened toWe invest in custom-fit career paths for our people in line with their talents and aspirations We provide agile working solutions to meet the changing needs of our people and our businessWe are committed to people first relationships based on mutual trust, respect, and appreciationWe support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as neededWe invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of othersTechnical SkillsThis list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.