EA to ISSB Chair

Location: FrankfurtStatus: Permanent, full-timeReports to: ISSB ChairAbout the roleTeam: This pivotal role ensures the smooth day-to-day operations of the Office of the ISSB Chair, working in close partnership with the Chair and the Chair's Counsellor. It requires seamless coordination in key administrative and logistical tasks that enable the Chair to focus on strategic priorities, working with colleagues across multiple global locations, fostering effective communication and teamwork within the IFRS Foundation and ISSB. The position demands a high degree of professionalism, adaptability and cultural sensitivity to navigate the complexities of an international organisation dedicated to sustainability standards.Principal accountabilities:Diary management:  Extensive, proactive, and flexible diary management across multiple time zones, delivered with precision, strong follow-up, and close coordination with the Chair's Counsellor. The objective is to optimise the ISSB Chair's time and ensure seamless external engagements and effective collaboration across the IFRS Foundation and ISSB.Punctuality and time-keeping: Ensure, depending on circumstances, that the ISSB Chair is on time for the next engagement/travel.Complex travel arrangements and logistics:  Coordinate complex and frequently changing domestic and international travel for the ISSB Chair, including transport and accommodation bookings aligned with preferences, and securing visas and necessary documentation. Ensure all arrangements comply with the Foundation's travel policy. Manage flight check-ins and actively monitor transport logistics, adjusting the Chair's schedule in real time as needed due to delays.Meeting coordination: Manage virtual and in-presence meetings logistics: provide and/or double check dial-in details, book appropriate meeting rooms, and handle restaurant arrangements.IT support and troubleshooting: Provide proactive IT support (launch virtual meetings, help solving specific issues, etc;) and liaise with helpdesk when necessary.Visitor reception: Welcome external visitors when applicable.Expense management and reporting: Process professional expenses of the Chair monthly and pre-approve travel and expense claims of ISSB Chair's direct reportsAdministrative tasks: Record external engagements in Salesforce on a weekly basis. Deal with all administration: managing correspondence and drafting responses as required, get approval on signatory requests, document management, OneNote management, contact management and updates, business cards, etc.Internal and external stakeholder engagement: Liaise with internal staff (eg other support staff, senior management, board members and Trustees) and external stakeholders at all levels (eg officials from government, senior figures from regulators, the accounting profession and other international bodies).Serve as an operational point of contact between the Chair's Office and senior internal/external stakeholders, ensuring professional and timely communication.Support: Provide support to Chair's ISSB-related and French ecosystem engagements (10% of time): manage personal Outlook mailbox, correspondence, calls, meetings and logistics, etc.Skills, experience & qualifications soughtExtensive and proven experience of supporting a senior-level executive (Executive Committee Member, or higher) in an international environment and managing extremely complex travel and meeting arrangements across time zones is essential. Exceptional reliability, planning, organisational and administrative skills with Attention to detail and frequent follow-up. High level of integrity and professionalism; ability to be discrete and manage confidential or sensitive information. Ability to work collegially and effectively with staff and stakeholders at all levels, both in-person and remotely. Excellent command of written and spoken English is essential. French language proficiency is a plus. Resourceful and proactive approach, ability to work flexibly and manage multiple and diverse responsibilities, prioritise workload appropriately, respond to conflicting demands on an urgent and ad-hoc basis, whilst maintaining composure and a high level of attention to detail. Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) and Adobe Reader is required. Proficiency in iOS is appreciated. Application closing date: 31st December 2025Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate before the closing date.About usAt the IFRS Foundation, we believe better information leads to better decisions. We set financial reporting standards that enable companies to meet the evolving information needs of the global capital markets. United by our purpose to foster trust, growth and long-term financial stability in the global economy, we engage in challenging, meaningful work every day—across all our areas of expertise.If you share our passion for this mission, we want to hear from you.Diverse perspectives. International expertise.Working for our global organisation offers many benefits, including:rewarding work that serves the public interest;engagement with diverse international experts;inclusive and collaborative teams;intellectually challenging projects;flexible working arrangements;numerous areas of specialisation; andopportunities for professional growth and development.Diversity and inclusion are seen as key strengths of our organisation. These qualities are essential for us to engage with and meet the needs of our varied global stakeholders, and they are part of what makes the IFRS Foundation a great place to work.