Executive Administrator

Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients. Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction.

When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time. Executive AdminPosition Overview: We are seeking an Executive Admin to provide high-level administrative support to an executive and department by handling a variety of tasks requiring independent judgment, confidentiality, and organizational skills. Key Responsibilities: Manage complex calendars, travel arrangements, meetings, and departmental events. Prepare, proofread, and format correspondence, reports, presentations, and business materials. Handle confidential and sensitive information with discretion.

Serve as a liaison between executive leadership, internal teams, and external stakeholders. Coordinate projects, direct mailings, and departmental communications. Organize and maintain filing systems and resource libraries. Respond to information requests and draft routine and non-routine correspondence. Manage incoming calls, mail, and inquiries; prioritize and route as appropriate. Support expense tracking, reimbursements, and financial documentation. Collaborate with other administrative staff to ensure coverage and continuity. Qualifications: 5–7 years of relevant administrative experience. Associate’s degree preferred. Exceptional organizational, communication, and customer service skills. Ability to multitask and prioritize in a fast-paced environment. Proficient in Microsoft Office (Excel, Word, PowerPoint).

Strong attention to detail and problem-solving skills. Demonstrated discretion with confidential information.