· Copy, scan and store documents· Check for accuracy and edit files, like contracts· Review and update technical documents (e. g. manuals and workflows)· Distribute project-related copies to internal teams· File documents in physical and digital records· Create templates for future use· Retrieve files as requested by employees and clients· Manage the flow of documentation within the organization· Maintain confidentiality around sensitive information and terms of agreement· Prepare ad-hoc reports on projects as needed Ensure that the required number of Document Controllers are available in the cost center/project.
· Effectively monitor the implementation of the Document/Drawing Control procedure on a regular basis. · Ensure that controlled copies of the latest approved documents and drawings are distributed to the appropriate staff, subcontractors, and suppliers as applicable. · Maintain updated records of all approved documents and drawings and their distribution in a Document/ Drawing register & the electronic platform, as applicable. · Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Participate in establishing a document numbering system for the new project’s early stage.
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