Facilities Coordinator

We’re looking for a Facilities Coordinator to Join Our Dynamic Team!Are you a detail-oriented, solutions-driven professional with a passion for facilities management and operational excellence? We're looking for a Facilities & Site Maintenance Coordinator to oversee the seamless operation of our business unit's facilities, ensuring alignment with client SLAs and exceptional service delivery. What You’ll Need2–3 years’ experience in Facilities/Property Management or Site Maintenance. Minimum 2 years of hands-on technical maintenance experience in a service-driven environment. Solid vendor management skills and basic financial administration experience. Strong communication, problem-solving, and organizational skills.

Ability to plan, prioritize, and uphold high standards under pressure. What You’ll Be DoingSite Maintenance & Operational OversightConduct regular site visits to ensure smooth operations with minimal disruption. Ensure compliance with Health & Safety standards and National Building Regulations. Oversee cleaning staff routines and efficiency on-site. Coordinate office equipment repairs, replacements, and IT infrastructure support. Supervise outsourced service providers and maintain stock levels of office essentials. Foster strong relationships with landlords, municipalities, and utility providers. Vendor & Contractor ManagementManage on-site vendor relationships including security, access control, and cleaning services. Ensure service providers adhere to SLAs and escalate performance issues as needed.

Resolve operational conflicts effectively and efficiently. Project CoordinationAssist in planning, tracking, and reporting on office fit outs, maintenance, and upgrade projects. Analyze and manage quotations, budgets, and project costs. Liaise with contractors to ensure projects are completed on time and within budget. Financial & Document AdministrationCapture and reconcile invoices, raise purchase orders, and manage general ledger entries. Maintain comprehensive documentation and records for all permits, leases, and correspondence. Submit reports timeously and conduct document quality checks.

If you're ready to take ownership of a busy, high-performing site and thrive in a hands-on, fast-paced environment — we’d love to hear from you!