Senior Administrative Assistant

Title: Administrative Assistant IVAbout The JobEnterris Associates is a trusted, full-service consulting firm specializing in program and project management, risk analysis and mitigation, claims support, compliance, and dispute resolution. We partner with the public sector and utility clients to drive the successful delivery of complex infrastructure projects. Our advisory services include testing and inspection, contract administration and oversight, compliance monitoring, and comprehensive construction and project management — all tailored to help our clients navigate challenges and achieve their goals with confidence.

DescriptionEssential Job DutiesThe Administrative Assistant reports to the Delivery Director and is responsible for providing a variety of administrative functions to support the project team. The Terminal 5 Program covers the full demolition and rebuild, as well as various enabling scopes to vacate the existing building. Position Description SummaryThe Administrative Assistant provides a full range of administrative support to the Delivery Director. Answer phones, furnish callers with information, prepare materials, process mail, track assignments, route documents for signature, research information, and perform other clerical tasks as may be required.

Key Identifiers for the PositionExperience in an administrative position serving multiple personnelMaintain an excellent working relationship with the project team and stakeholders geared towards open communications and mutual problem solving in the best interest of the project and all other parties involvedContribute to a high level of team morale through professionalism that reflects well on the project team, external stakeholders and internal stakeholders. Essential Job DutiesPerform various administrative, clerical, data collection, data entry, and report writing tasks. Answer telephone, take and relay messages, screen callers and direct calls accordingly. Scan, fax and bind documents and reports as required.

Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner. Maintain calendars. Set up and coordinates meetings. Reserve conference rooms. Take meeting minutes. Copy and scan documents. Log information. Track documents. Greet and assist visitors. Gather statistics and general data; review and combine this information into established reports for use internally. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports. Originate correspondence and reports.

Stock supplies and maintain office equipment. Maintain an organized workspace by keeping documents and supplies properly stored. Provide backup for other administrative staff within the department and program. Perform other responsibilities associated with this position as may be appropriate. Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and PowerPoint presentations. QualificationsRequired Qualification: - Years of Experience/Education/Certificates/Training: Hardware/Software KnowledgeProficient in Microsoft Office Suite and Bluebeam. Ability to work in CAD or REVIT preferred. Professional Experience Level/Other QualificationsTen (10) years or more experience as an administrative assistant.

Excellent written and oral communication skills. A working knowledge of standard policies and procedures on complex capital public works projects is preferred. Education/TrainingPost-secondary education. Wage RequirementStarting Salary range for this job is $79,100. 00 - $95,800. 00. The starting salary will be commensurate with skill, education, experience, and working environmentBenefitsEnterris Associates offers an industry-leading benefit package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off. Work EnvironmentThis job operates in a professional environment and uses standard equipment such as computers and phones. Physical DemandsBe able to sit and/or stand for up to 8 hours per day.

Demonstrate the ability to move freely for up to 8 hours per day. SolicitationPlease, no solicitation of any kind from staffing agencies or recruiting firms. EEO StatementAll skilled applicants will be considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.