Head of Desk - Meeting Management (all genders)

Location: ViennaWorking hours: Full-timeOccupational Area: Legal services and ComplianceCompany: Erste Group Bank AG Culinary delights Trust-based working hours Financial services Learning & Development Employee Share ProgramErste Group was founded in 1819 as the first Austrian savings bank and today it is one of the largest banking groups in Central and Eastern Europe (CEE). As an attractive employer, Erste Group offers interesting career opportunities in an international environment. The Head of Desk – Meeting Management (all genders) leads the strategic and operational coordination of high-level meetings for Management, Supervisory Board and its Committees.

The role ensures quality, compliance, and efficiency in all meeting-related processes, while actively contributing to agenda setting, documentation, and follow-ups. As a key liaison between management and stakeholders, the HoD fosters team collaboration, assigns tasks, and drives digital and professional process improvements.

Your TasksLeading and coordinating the meeting management team, ensuring smooth operations, clear communication, and high-quality deliverables across all meeting-related activitiesOverseeing strategic meeting planning and governance, including agenda setting, documentation, compliance with regulatory requirements, and stakeholder alignmentDriving process optimization and digital transformation, enhancing workflows, ensuring tool quality, and supporting the professional development of team membersActively contributing to high-level meetings, preparing or reviewing critical documents, managing follow-ups, and supporting sensitive or time-critical cases hands-onYour BackgroundBusiness administration / legal background is of advantageExtensive experience in meeting or committee management, ideally in a board office or regulatory environment, with a strong understanding of governance standardsLeadership experience in team coordination or functional management, with excellent organizational and communication skillsTechnologically proficient, with strong skills in MS Office, digital board portals, and workflow tools, and a passion for digital innovationStrategic and resilient, with a structured, solution-oriented mindset, high discretion, and the ability to engage confidently with C-level stakeholdersFluent in German and EnglishOur OfferDiscover and enjoy the benefits of Erste GroupThe minimum wage for this full-time position in accordance with the collective agreement with complete fulfillment of the functional profile is EUR 49.

772,-- gross per year. But this is just a formality - we would be happy to talk about your actual salary in person!We offer our employees the opportunity to divide their hours between working from home and at the office. We consider the diversity of our employees as key to innovation and success. As employer we are proud to offer everyone equal chances, irrespective of age, skin colour, religious belief, gender, sexual orientation or origin.