The European Union Delegation to Ukraine is looking for a Project Officer in the Operations Section

PRINTThe European Union Delegation to Ukraine is looking for a Project Officer in the Operations Section09. 07. 2025 ExpiredTextWe areThe European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Ukraine works in close coordination with the Embassies and Consulates of the 27 EU Member States.

We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Ukrainian government in areas that are part of the EU’s remit. We offerThe post of a Project Officer (Local Agent Group I) in the Delegation’s Operations Section reporting to the Head of Section OPS 1. The Operations team in the Delegation comprises around 50 staff in total and is divided in three sections (covering different themes/sector[1]) each headed by a head of section under overall responsibility of the Head of Cooperation.

Some areas – such as donor coordination, communication and other horizontal issues – are directly attached to the Head of Cooperation. There are occasional atypical working hours. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Section OPS 1, supporting preparation, implementation and coordination of EU-funded projects with a focus on activities in the field of Human Rights: Freedom of Media and Speech.

The Following Main Tasks And Duties Are Currently RequiredPolicy developmentTo conduct conceptual reflections and assist in elaborating work programmes, strategic documents and new approaches in the relevant sectorTo participate in and support preparation of policy dialogue with relevant ministries, agencies, donors and other relevant stakeholders in the relevant sectorTo provide analytical, statistical or any other input for EC funded programming and implementation, as well as for their development in the relevant areaTo initiate launching, to assist in the management and the monitoring of calls for proposals/tenders, evaluation and selection of projects; to prepare Terms of Reference and to initiate procurement process,To ensure the follow-up of project implementation, also by means of the IT tools developed / provided, the performance of project contractors and partners, monitoring contractual obligations, gathering and handling external expertise,To analyse and assess project results, notably through project reports, and proceed with payment requests,To interact and co-ordinate with beneficiary institutions, national / regional authorities and administrations, other donors and other relevant stakeholders in the areas of responsibility.

Programme/project management (finance, budget and control)Evaluation and AuditTo assist and contribute to evaluation and audit activities initiated by the Commission and other EU bodies. To contribute to the Delegation’s Annual Management Plan forecast and the External Assistance Management Report in the area of activity,To extract and disseminate best practice and present the programme and its projects, and to contribute to the Information and Communication activities,To provide every relevant information to Commission services and European External Action Service, to elaborate briefings and reports in the area of activity, to provide assistance to headquarter missions.

Information, Communication, PublicationsThe base salary will depend on relevant and verified employment experience, typically starting from 3911 USD (gross). There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan. The expected start date will be September 2025. Minimum requirements / eligibility criteria (necessary for the application to be considered)University education with at least Bachelor’s degree;Job-Related experience:

minimum of 3 years of experience of working in the areas of international relations and/or project management after obtaining the minimum required diploma;KnowledgeGood knowledge of project management and coordination issuesGood knowledge of relevant European Union policiesGood understanding of the European Union’s external assistance in UkraineGood understanding of contracting procedures and financial issuesGood knowledge of organisational practices along project management cycle;Working knowledge of English – C2 (Listening, Reading, Spoken interaction, Spoken production, Writing); Ukrainian – C2 (Listening, Reading, Spoken interaction, Spoken production, Writing);Knowledge of IT tools:

Computer skills and knowledge of Word Office, Excel IT tools;Right to residence and work in Ukraine;Medical fitness to carry out the tasks assigned. Assets / selection criteria (basis for awarding points to select the best applicant) Master’s degree;minimum of 3 years of experience of working in the relevant sector;experience of working with International Organisations, civil society or think tanks;experience of project implementation with various implementing partners.

Personal SkillsGood drafting skills and ability to summarise complex issues in a concise and readable fashionCapacity to communicate clearly and concisely orally Ability to listen and understand, to consult and to share information and ideasAbility to work in a team in a multi-cultural environmentAbility to discuss and negotiate with administrations and other entities from both private and public sector Strong analytical skillsAbility to apply contractual rules to diverse real-life situations and find practical solutions Good organisational skillsAbility to prioritise tasks and meet deadlinesCommitment to quality, speed and accuracy in ensuring a smooth and correct implementation of contractual proceduresSense of responsibilityAbility to both work independently (self-motivated) and as a member of a teamIntegrity and high degree of responsibility in handling EU fundingHow To ApplyPlease submit in English your application, consisting of a cover letter, Europass format CV https:

//europass. cedefop. europa. eu/ and a declaration on honour regarding the work rights and medical fitness (no template, free format) via the Email: eeasjobs-162@eeas. europa. eu (Reference: Project Officer job) no later than 23/07/2025. Only complete applications received on time eeasjobs-162@eeas. europa. euwill be considered. The successful candidate will be subject to a medical check. The processAfter the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV; practical testing and interviews. Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. The Delegation will not supply additional information or discuss the selection procedure.

During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to eeasjobs-162@eeas. europa. euEqual OpportunitiesThe European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States.

We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential. [1] Operations Section 1: European Integration, Governance and Rule of Law, Civil Society; Operations Section 2: Public Finance, Business Support and Social Policies; Operations Section 3: Reconstruction, Energy, Infrastructure and Environment