Event Coordinator / Account Support

Job descriptionCompany: Silhouette Group, Inc.Job Position: Account Support - Event and Travel PlanningExperience: 2-3 years in event productionLocation: Open, Work From Home + Travel (30-40%)Salary Range: $45,000-55,000/yearBenefits: Monthly wellness stipend, unlimited PTO, paid holidays, remote work environmentSilhouette Group Brief:Award-winning, global event production and design agency specializing in corporate + private events, client entertainment + experiential programs, travel experiences, concert production, talent booking and strategic planning.Our Team:Our team is made up of a group of hard-working, insightful, poised and creative professionals. They are responsible for driving the overall delivery and management of events around the globe.Job Description:Reporting to the Event Producers, you'll have the opportunity to work on multifaceted projects, from brief to execution. Our ideal candidate will be a proactive multi-tasker, assisting in overall research for projects, vendor negotiations, client presentations, and other crucial pre, on-site and post event support. You will also be an active participant in our culture and our community, bringing your uniqueness and personality to the team.Key Responsibilities:Project SupportAid in the planning, execution and closing of any project from initial brief to execution onsite; Understand the event life cycle from start to finish with the ability to manage deadlines efficientlyLead in the creative development, writing and presentation of event client proposals and vision boardsShow high-functioning level of proactiveness and maturity, anticipating the needs of both the client and the team in all execution plansBe an active, supportive and positive team memberActively participate in team meetings, brainstorms, updates, etc.Possess strong written and verbal communication skillsCommunication management - clients, guests, vendors, team members, leadership.Maintain meticulous deliverable lists across multiple projects simultaneously with discernment for prioritization levelsBudget SupportResearch local vendors/suppliers, communicate project needs, and gather quotes with accurate pricing to support the building of budgetsManage all event expenses including staff travel accommodation and event materials.Vendor RelationsDevelop initial vendor relationships to ensure best available pricingAbility to source appropriate vendors with full explanation of project requirements and deliverablesCreative DevelopmentPossess creative insight and knowledge to collaborate on creative ideasParticipate in creative brainstorms to generate ideas for clients, innovative solutions and new technologiesProduce creative proposals and vision boards to include written explanations of creative concepts, event treatments and supporting budgetsExecute the integrity of the creative treatment in all deliverablesTravel/Vacation PlanningResearch, outreach and create vision board to present to clients:Domestic and international destinationsHotels, Villas, etc.ActivitiesRestaurantsTransportationBook and manage the abovePoint of contact for clients while they travelMake adjustments as neededQualifications:Strong interest in event planning; prefer 2-3 years experience in events industryFlexibility to travel frequently and work weekends, as neededStrong organizational and communication skillsConfident and engaging communicatorUnfazed by tight deadlines and conflicting priorities and remain calm under pressureA flexible approach with the ability to multitaskAbility to track event expensesHighly organized, with flawless attention to detailQuick thinking, intuitive and analyticalCompetent use of Google Drive suite, All Seated, project management systemsContact:Holly Orr, Director of OperationsEmail: holly@silhouettegroup.comPlease submit your resume and cover letter.View Our Work:https://docs.google.com/presentation/d/1yFC_r2nMBpcyEemVTctFaajwnfTRXMgjFEjFicguHyM/edit?usp=sharing