Event Manager & Team Assistant

EVENT MANAGER & TEAM ASSISTANTLocation: Zurich (100% FTE)Start date: 1 February or by agreement ABOUT THE GENEVA ASSOCIATION The Geneva Association (GA) is the international think tank of the insurance industry and the only global association of insurance companies; its members are insurance and reinsurance CEOs. Established in 1973, the GA has a reputation for high-quality and forward-looking research on key trends likely to shape or impact the insurance industry. GENEVA ASSOCIATION EVENTSGeneva Association events are a critical platform to share our research and facilitate dialogue among stakeholders: insurance companies, policymakers, regulators, academics, multilateral organisations, NGOs and others. Our annual event programme is comprised of thematic conferences, annual forums for C-level networks, and webinars – in addition to ad hoc workshops and meetings. POSITION OVERVIEWThe Geneva Association is hiring an Event Manager and Team Assistant on its Communications & Events team to 1) help carry out its ambitious calendar of in-person, hybrid, and virtual events, 2) lead in managing the organisation’s contact database, and 3) provide day-to-day support to the Director of Communications and department more broadly. This person will report to the Director of Communications and work hand-in-hand with the Geneva Association’s Senior Event Managers. This position is based out of the Geneva Association’s office in Zurich, combining in-office and remote work. The role involves regular international travel and non-traditional work hours. ACTIVITIES AND RESPONSIBILITIESThe role is structured across three areas:Event organisation (70%): Plan and execute a range of in-person and virtual events, serving in both lead and support capacities. Responsibilities include coordinating venues, technology, catering, transportation, and accommodation for conferences; managing relationships with hosts, speakers, participants, and vendors; and running the invitation and registration process, as well as digital event platforms, to ensure seamless delivery and an excellent participant experience. Contacts Management (15%): Support effective engagement and communications by maintaining the Geneva Association’s CRM database: proactively add new contacts and update existing records; collaborate with colleagues to ensure all contact information and groups remain accurate and current; and build campaign distribution lists for event outreach and research dissemination. Monitor and report on progress against audience growth and engagement KPIs.Administration and Executive Assistance (15%): Provide high-quality administrative support to the Director of Communications, including scheduling meetings and preparing slide presentations and project plans. Manage agendas for departmental and staff meetings, produce meeting summaries, and ensure timely distribution and tracking of action items to support efficient team operations. KEY ATTRIBUTESComposed and solutions-focused under pressure: You maintain professionalism and clarity during stressful moments and high-demand periods, balancing multiple priorities and deadlines while ensuring quality and precision in delivery.Proactive and improvement-oriented: You take initiative to propose ideas that enhance processes, efficiency, and participant experience, and you value constructive feedback as part of continuous improvement.Committed and accountable: You take ownership of your work, prioritising quality outcomes and timely delivery. You take pride in doing things well and happily go the extra mile to achieve professional, high-quality results.Clear communicator and relationship builder: You engage confidently and diplomatically with internal and external stakeholders – from senior executives and researchers to partners and vendors – fostering trust and effective collaboration.Detail-oriented and dependable: You bring accuracy and structure to your work, ensuring logistical, administrative, and data-related tasks are handled with care and consistency.  REQUIRED SKILLSExperience: 2–3 years of professional experience in event management, conferencing, or hospitality, ideally within an international or corporate environmentTechnical proficiency: Highly competent in standard office software (MS Word, PowerPoint, Excel, Outlook) and familiar with virtual event platforms and software (e.g. MS Teams, Zoom, Cvent), CRM systems (e.g. HubSpot), and tools for surveys and pollingOrganisational skills: Skilled at managing multiple projects/events simultaneously, coordinating across time zones, and maintaining attention to detail under pressureLanguage skills: Native or fluent command of English (both written and spoken); additional languages are an advantageSector knowledge: Awareness of insurance, global risk, and related policy or research issues is an assetInterested candidates should send their CV and an accompanying cover letter to applications@genevaassociation.org by 14 November 2025. Finalists will be asked to participate in an interview and short test. The envisioned start date is 1 February 2026 or by agreement. To learn more, visit www.genevaassociation.org