Executive Administrator

Oakley Recruitment is working in partnership with an expanding organisation based in Birmingham. This is an excellent opportunity to join the team as a Executive Administrator initially on a 12 month fixed term contract with the opportunity of a permanent positionCulture and EnvironmentOur client’s culture is corporate and professional. The environment is prestige, modern with the most amazing work spaces and breakout areas, it has a luxury hotel feel about the space.PersonalityYou will be responsible for providing extensive support to Associate and Junior VP individuals. This role will suit someone who is highly proactive, competent and driven with a ‘can-do’ attitude will thrive in this role. It is a demanding role therefore an individual with experience in dealing with a high-volume workload is essential.Reward18.00 p/hMonday to Friday 40 hours per week between 8am - 6pmOvertime paid, £27.00p/h after 40 hours per weekImmaculate contemporary working space in city centre locationOpportunity to secure a permanent contractJob RoleProviding administrative support to executives across multiple cities in a team-oriented environmentFlexibility to support varying teams and cover where necessaryManaging calendars across multiple time zonesPrioritizing meeting requests, including coordination of complex meetings and phone/video conference callsManaging a high volume of incoming phone callsTaking detailed and accurate messages while interacting with high level business leaders and clients in a professional mannerCoordinating domestic and international travel arrangements as requiredArranging meetings, booking conference rooms, ensuring materials organisedPerforming general administrative dutiesHandling highly confidential and sensitive client information with utmost discretion Acting as an integral member of the support teamMaintaining a high level of awareness of current prioritiesAdhering to Compliance regulations and gaining the relevant approvalsSkills and experience:Minimum of 1-2 years within a similar roleExcellent Microsoft Word, Excel and Outlook skillsAbility to manage competing time-sensitive priorities and tasksDemonstrates dependability and high attention to detailDisplays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levelsComfortable working with people at all organisational levels, internally and externallyTeam player with a positive attitudeCan work well under pressure within a changing environmentFlexible and adaptable to work and support across multiple teamsBe resourceful and able to use own initiative in solving issuesPlease Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.