Executive Assistant - مساعد تنفيذي

Key ResponsibilitiesExecutive SupportManage the Director’s calendar, appointments, and travel arrangements, including academic, research, and international engagements.Draft, edit, and format official correspondence, presentations, and reports on behalf of the Director.Monitor and prioritize incoming communications; respond independently when appropriate.Maintain confidentiality and professionalism in managing sensitive and high-level information.Research Centre OperationsCoordinate Centre-wide meetings, advisory board sessions, seminars, and research events, including agenda preparation, logistics, minutes, and follow-up.Support day-to-day operations of the Director’s office and liaise with university administrative units (HR, Finance, Research Office, etc.).Assist in the preparation of internal and external reports, including annual reports, grant reports, and strategic plans.Research Activity AdministrationMaintain records of current research projects, partnerships, and outputs to support reporting, KPI monitoring and impact tracking.Stakeholder Engagement & CommunicationAct as the primary point of contact for the Director’s external stakeholders, including academic collaborators, government agencies, NGOs, and industry partners.Support external communications and outreach initiatives, including newsletters, media materials, and website updates related to the Director’s activities.Coordinate travel and hospitality arrangements for visiting scholars, dignitaries, and collaborators.EssentialQualifications & ExperienceBachelor’s degree or equivalent experience in administration, communications, science, or a related field.Demonstrated experience supporting senior leadership in a university, research institute, or public-sector environment.Strong written and verbal communication skills (in English), with a high level of attention to detail.Excellent time management, multitasking, and organizational skills.Proficiency with Microsoft Office Suite, videoconferencing platforms (e.g., Zoom, Teams), and administrative systems.