Executive Assistant - Commercial (Hybrid)

Application Deadline: 3 November 2025Department: Executive AssistantLocation: 10 Earlsfort Terrace, Dublin 2, D02 T380DescriptionArthur Cox LLP is one of Ireland’s leading law firms. We are an “all-island” firm with offices in Dublin and Belfast. We also have offices in London, New York, and San Francisco. Our practice encompasses all aspects of corporate and business law.With 600 legal staff and a total headcount of nearly 900, we provide a comprehensive service to an international client base ranging from multinational organisations, banks, and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.Our story has been defined by our progressive outlook. For over 100 years, we have led the way in the legal field in Ireland. For our clients, we work to deliver the best service and support. With an independent, entrepreneurial spirit of innovation leading the way.Reporting to: Practice Support Manager - Commercial 2Key Responsibilities:Providing comprehensive administrative and secretarial support to partners and associates in the Pensions practice group and wider Commercial team.Comprehensive email and diary managementManage AML requirements for client onboarding, ensuring all procedures are followedManagement of billing process to include time entry, invoicing, client account balances and follow up on outstanding payments. Managing audit/accrual requests for clientsMaintain electronic files, ensuring all records are up to date and easily accessible.Production, editing and formatting of legal documents and templatesDigital dictationCo-ordinating travel arrangements, meetings and itinerariesProcessing ExpensesMaintaining and updating client databaseAd-hoc duties as requiredRequired skills and Expertise:4+ years’ experience as a Legal Secretary PA/EA;Pensions experience beneficial but not essential;In-depth experience with Client Billing/Payments systems;Excellent IT Skills in Microsoft Word, Excel and Power point;High degree of attention to detail.Typing skills of at least 70 words per minute;Excellent interpersonal and communication skills;Excellent organisation skills with the ability to prioritise workload;Team player, who can also work on their own initiative;Excellent oral and written communication skills.BenefitsWe reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:Market leading salaryDiscretionary annual bonus scheme25 days annual leave allowanceLeading hybrid working policyImmediate pension schemeTaxSaver and Bike to Work schemeHealthcareFull gym and wellness programme