Executive Assistant

Title: Executive Assistant📍Location: Remote/EU time zone💻 Role: Executive Assistant to Founder💥Why you'll love this role You will work directly with the founder and see the inside of multiple million-dollar businesses in advertising, consulting and recruitingYou will have a lot of autonomy and responsibility once trust is builtYou will learn how a modern, content driven consulting and education business runs from the insideFully remote, flexible work within agreed time windowWe're looking for a long term Executive Assistant to help our founder run his life and companies with less chaos and more intention.He runs several businesses in advertising, consulting and education for agency owners and e-commerce brands. His days are a mix of calls, deep work, travel, content creation and investments. He moves fast and needs someone he can rely on to keep everything organized, on time and followed through.If you enjoy making other people’s lives easier, catching small details and keeping a lot of moving pieces under control, keep reading.💥 You’d be a great fit if you are good at:Organizing information, people and calendarsMoving fast without missing detailsTurning messy input into clean checklists, docs or systemsLearning new tools and software quicklyCommunicating clearly in written and spoken EnglishProtecting your executive’s time and attention🔥 Extra awesome if:You have worked with SMB founders / CEOs, not just corporate managersYou have experience in agencies, consulting or online businessesYou can spot grammar issues and clean up emails before they go outYou genuinely like being the person behind the scenes that makes everything workWhat your day will look like:Your responsibilities will include, but are not limited to:⏰ Calendar and time managementOwn the calendar completelySchedule and reschedule meetings with clients, partners, team, podcast invitations and personal appointmentsProtect deep work blocks and avoid unnecessary callsProactively prepare him for each day with a simple daily brief📝 Inbox and communicationTriage his email inbox and keep it organizedDraft replies on his behalf for recurring patterns and simple responsesSurface only what is important, with context and suggested actionsCoordinate intros, follow ups and small requests with clients and partners🗂️ Operations and adminPrepare simple documents, decks or summaries when neededKeep track of renewals, subscriptions, invoices and basic paperworkHelp keep files organized in Google Drive and other tools✈️ Travel and logisticsResearch and book flights, hotels and transfersOptimize for convenience and productivity, not just priceManage itineraries and make sure everything is on the calendarHandle expense reports and receipts🎯 Project coordinationHelp move small projects forward for content, events and launchesTake notes on key calls and turn them into tasks in the project systemFollow up with team members and vendors to ensure deadlines are met👥 Personal supportHelp with personal appointments, gifts, family logistics and other tasks to free up bandwidth🚀 Requirements2+ years experience as Executive Assistant, Personal Assistant or similar, ideally supporting a founder or executive (big +)Experience in a fast paced, remote environmentStrong written and spoken EnglishPortuguese is a +High level of discretion and ability to handle confidential informationComfortable with:Google Calendar, Gmail, Google Docs / SheetsZoom, Slack, WhatsAppAt least one task manager (Notion, ClickUp, etc)Strong attention to detail and pride in zero mistakes on important tasksProactive, think ahead, and not afraid to ask questions or push back to protect the calendarLocated in a European time zone with reliable internet connectionNice to have: based in Lisbon📌 How to applyPlease apply via the easy apply link. Shortlisted candidates will be contacted and provided with a link to complete their application.Please check your email/in mails for communication from us.Application deadline:28 November 2025