Executive Assistant

Executive Assistant to the CEO (Full-Time, Remote – EST Overlap Required)About the RoleH&H Environmental operates at a level where precision, cleanliness, and customer experience are non-negotiable. As a trusted provider of high-stakes calibration and testing services to aerospace, defense, and research clients, our internal workflows must match the excellence we promise externally.We’re hiring an Executive Assistant to directly support the Founder/CEO and provide the operational backbone that keeps the company running with clarity and consistency. This is a full-time, high-trust role ideal for someone who thrives in fast-paced environments and knows how to protect an executive’s time while keeping business operations tightly aligned.Who We’re Looking ForYou are an experienced Executive Assistant with a sharp eye for detail, exceptional communication skills, and a proactive mindset. You know how to operate independently, anticipate needs, and drive tasks to completion without hand-holding.Must-haves include:2–4+ years of experience as an Executive Assistant, Virtual Assistant, or Project CoordinatorOutstanding English communication, both written and verbalStrong organizational and time management skillsHigh comfort level with modern digital tools (Google Workspace, Microsoft Office, CRMs)Proven ability to manage confidential information with integrityAbility to think clearly, move quickly, and ask the right questions in ambiguous situationsKey ResponsibilitiesExecutive and Administrative SupportManage CEO’s calendar, inbox, and task list with accuracy and prioritizationFormat and prepare reports, documents, and client-facing communicationsCoordinate travel, vendor interactions, and internal meeting schedulesTrack expenses and organize digital receiptsConduct targeted research and summarize findingsOperational SupportPrepare notes, action items, and follow-ups from internal meetingsMaintain digital documentation and structured file systemsAssist in the creation and refinement of standard operating proceduresCustomer Experience CoordinationManage logistics for client visits, remote sessions, and consultationsKeep CRM systems updated and aligned with internal recordsEnsure clients experience seamless communication and coordination throughout their project lifecycleSupport improvements to the digital customer experienceTools and PlatformsCommunication: Gmail, Outlook, WhatsApp, LoomScheduling: Google Calendar, CalendlyProject Management: ClickUp, Trello, NotionFile Management: Google Drive, DropboxCRM & Expenses: HubSpot (or equivalent), QuickBooks or Google SheetsDecision AuthorityYou may act independently to:Schedule/reschedule internal meetingsTriage internal emails using approved templatesConduct research and deliver clear, actionable summariesPropose workflow or tool improvements for reviewRequires prior approval:Any external communication that is not pre-approved or templatedFinancial transactions, subscriptions, or vendor agreementsWorking StyleThis role requires initiative, adaptability, and the ability to support a fast-thinking, high-performing founder. You’ll succeed here if you:Are proactive, responsive, and communicativeCan manage ambiguity with professionalismExecute reliably with little oversightAre energized by organization, structure, and precisionSchedule and CollaborationMonday through FridayAt least 4 hours of daily overlap with Eastern Time (EST)Daily video check-ins via Google MeetFrequent asynchronous updates via WhatsApp or SlackWhat We OfferFully Remote Job (Minimum 4 Hours Overlap with EST)Competitive compensation starting at $1,400/monthWork on the competitive Environmental Simulation, Aerospace & Defense IndustryHow to ApplyPlease send the following to operations+hh@allsikes.com:Your resume (PDF format, titled Lastname.Firstname.EA.pdf)A short introduction explaining your experience as an Executive Assistant and what makes you a good fit for this roleOptional: Include an example of when you proactively solved a problem or improved a workflow