Executive Assistant and Office Services Manager

Are you ready to take an interesting opportunity and become a part of our Team in Germany?We are looking for an Executive Assistant and Office Services ManagerAs Executive Assistant & Office Services Manager for the DACH region, you’ll be the driving force behind a seamless office experience in Düsseldorf. Your responsibilities go far beyond coordination—you’ll organize internal and external meetings, workshops, and congresses, including communication with our valued Health Care Professionals (HCPs).You’ll work closely with the General Manager, managing agendas and travel plans with precision. This role calls for someone who thrives on independence, can navigate diverse stakeholders, and enjoys the energy of a fast-paced environment.If you’re adaptable, untroubled by shifting priorities, and ready to handle a high volume of activities with confidence, then you’re exactly who we’re looking for. Ready to learn more? Let’s move to the next section!We are looking for a positive, personable & open-minded collaborator to join our Team in Germany. 📍 The position will reside within our Terumo Neuro Entity in Düsseldorf, Germany. What You’ll Do:Drive Contract Management for office leases, healthcare professional (HCP) agreements, and other critical business arrangements.Support Fleet Management to ensure smooth operations and cost efficiency.Coordinate Educational Grants in close collaboration with cross-functional teams.Plan, execute and support Internal Workshops, Trainings, and Local Events, while assisting with logistics for congress participation involving internal and external stakeholders.Provide Executive Support to the General Manager, including agenda planning and travel coordination.Champion Compliance as the German entity's Compliance Officer, working closely with peers across our EMEA entities.Serve as a Key Point of Contact, particularly for interactions with HCPs.Oversee Front Desk and Administrative Activities, ensuring seamless day-to-day operations.Maintain a Professional Office Environment, supervising maintenance and ensuring a welcoming, representative workspace.Manage Vendor and Service Provider Relationships to guarantee quality and reliability.Lead Special Projects and additional tasks as needed, contributing to strategic and operational excellence. What We Are Looking For:Proven Expertise: At least 8 years of experience in a dynamic, international environment.Tech-Savvy: Comfortable with MS Office tools (Word, Excel, Teams, Outlook) to keep things running smoothly.Exceptional Communicator: Strong written and verbal skills, paired with excellent interpersonal abilities.Master of Priorities: Skilled in time management and juggling multiple tasks without losing focus.Detail-Oriented: High accuracy and precision in everything you do.Language Proficiency: Strong English language skills; additional languages are a plus.Trusted Professional: Integrity and discretion when handling sensitive and confidential information.Industry Insight: Experience in Healthcare, Pharma, or Life Sciences is a valuable advantage.Leadership Potential: Previous experience managing people is a plus.Forward-Thinking: A solution-oriented mindset and eagerness to grow and innovate.Willingness to travel: Occasionally required for internal meetings Why join us?Be part of a global leader: Take on an exciting and diverse role within a well-established international company with a strong market presence.Work at the cutting edge: Join one of the most innovative sectors in high-end medical technology and contribute to shaping the future of healthcare.Grow with us: Benefit from comprehensive training programs and continuous professional development opportunities.Enjoy competitive rewards: We offer an attractive, performance-driven compensation structure that recognizes your contributions.Experience modern work standards: Access state-of-the-art tools and equipment that support your success.Thrive in a strong culture: Collaborate with a team of dedicated professionals in an environment built on trust, respect, and excellence.Ready to Apply?Submit your CV in English, highlighting your relevant experience and skills.