Executive Assistant

About Atria:Atria is a membership-based preventive health care practice delivering cutting-edge primary and specialty care from the comfort of your home, at our practices in New York and Palm Beach, or wherever you are in the world. The organization's mission is to move health care from reactive, sick care to proactive, preventive care.We are seeking a highly organized, proactive, and dedicated Executive Assistant to support Atria's Center for the Brain & Environment and its director, Dr. Ray Dorsey, in New York City. The non-profit Center's mission is to identify and eliminate the environmental causes of brain diseases from autism to Alzheimer's. Many brain diseases, like Parkinson's, are increasingly common, but the genetic contributions to the diseases are modest. Fueled by our recent book, The Parkinson's Plan, we want to identify the chemicals in our food, water, and air that are contributing to the rise of brain diseases.The Executive Assistant will join a small, growing, ambitious, and fast-moving team that is working to prevent brain diseases in our generation. The Executive Assistant will help manage schedules, coordinate meetings, handle communications, and provide overall administrative support to the Center and its director. The full-time, in-person position is in Midtown New York.Key Responsibilities:Calendar Management: Organize and manage the director's calendar, including scheduling meetings, appointments, and travel arrangementsCommunication Liaison: Serve as a point of contact for internal and external stakeholders, screening calls, emails, and other correspondence. Respond to or redirect inquiries as appropriateTravel Arrangements: Coordinate complex travel itineraries, including flight bookings, hotel accommodations, transportation, and expense reportingMeeting Coordination: Prepare agendas, take meeting minutes, and follow up on action items. Ensure that meetings are scheduled in a timely manner and that the executive is preparedDocument Preparation: Draft, review, and edit correspondences, reports, presentations, and other documents as requiredProject Support: Assist with project management, tracking deadlines, and ensuring that key deliverables are metConfidentiality Management: Handle sensitive information with discretion and ensure confidentiality is maintainedEvent Planning: Assist in planning and coordinating events, conferences, and other company activities as neededAdministrative Support: Perform other administrative duties as required, such as filing, managing expenses, and organizing office systemsSpecial Projects: Assist in new efforts and ad hoc tasks as neededSalary: $75,000 - $100,000RequirementsQualifications:Proven experience as an Executive Assistant, Personal Assistant, or similar roleHigh attention to detail and problem-solving skillsExcellent organizational and time-management skillsStrong communication skills, both written and verbalProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software. Experience with ChatGPT and other AI tools. Ability to manage multiple tasks and prioritize effectivelyAbility to work independently and as part of a teamProfessional demeanor and strong interpersonal skillsAbility to handle confidential information with integrityAmbition and passion to prevent brain diseases with dedication and reliability to matchEducation & Experience:Bachelor's degree or equivalent experience preferred3 - 4 years of experience in an executive support roleBenefitsAt Atria, we are proud to offer every full-time member of the Atria team:Excellent health and wellness benefits including health, dental, and vision insurance, 100% paid by Atria effective date of hireFlexible Time Off 401k contributions and 4% match starting after 6 monthsOpportunity to participate in continuing medical education programs for maintenance of Continued Medical Education and CEUs for professional licensureFitness Perks including Wellhub +Time to give back and make an impact in underserved communities