Executive Assistant – Beauty

Job DescriptionExecutive Assistant – BeautyPart Time – 4 days per weekHybrid in NYCPay: $25-30hr This position is onsite four days per week, Monday through Thursday, with Fridays off.Client OverviewOur client, a professional haircare brand, is seeking an Executive Assistant to join their team 4 days per week.Role Overview: The Executive Assistant provides comprehensive administrative support to senior leadership while ensuring the smooth day-to-day operations of the office. This role involves managing schedules, coordinating meetings and travel, handling communications, and maintaining an organized and efficient work environment. The ideal candidate is proactive, detail-oriented, and able to balance multiple priorities in a fast-paced, team-oriented setting.Executive Assistant Responsibilities Provide high-level administrative support to the President and executive team. Manage complex calendars, schedule meetings, and coordinate conference calls. Arrange domestic and international travel, accommodations, and itineraries. Prepare and process expense reports, invoices, and correspondence. Support general office operations, including mail handling, supply inventory, and vendor coordination. Maintain organization and readiness of meeting spaces and common areas. Greet and assist visitors; manage incoming calls and communications professionally. Plan and coordinate company events, team activities, and office gatherings. Assist with special projects and provide support to department leaders as needed.Executive Assistant Qualifications Strong organizational, time management, and multitasking skills. Excellent written and verbal communication abilities. Professional, resourceful, and able to maintain confidentiality. Proficient in Microsoft Office Suite, Google Workspace, Zoom; experience with Concur is a plus. Ability to collaborate effectively across teams and levels of the organization. Minimum of two years of administrative or executive assistant experience; associate degree preferred.