Executive Assistant

As Executive Assistant to the Managing Director, you'll play a key role in the smooth running of Bernadette, facilitating effective leadership and supporting efficient ways of working. As EA, you will manage the smooth and efficient running of the MD's busy diary, sometimes across different time zones, handling all correspondence and administration that goes along with it - you will be the MD’s trusted right hand. You will also be the agency’s eyes and ears — anticipating needs and delivering proactive, efficient support to keep Bernadette moving toward our shared business goals and vision.As EA, you will be a wizard in navigating Google Workspace and also very comfortable using Word, Excel, PowerPoint, and Keynote. The EA will build close relationships with all VCCP agencies, clients, liaising with all levels of management. As you will be dealing with confidential material, discretion is paramount. You should be highly organised, proactive, and diligent, thriving on helping others. Reliability and flexibility are a must, and the EA should be unphased when working at a fast pace.Alongside day-to-day diary and schedule management, you will provide essential support to the leadership team and collaborate with various teams to create presentations for new business and client meetings, while crafting engaging proposals and presentations with their guidance and support.We are looking for someone who is established in all these areas with a proven track record as an EA in an agency environment.DUTIES AND RESPONSIBILITIES:Extensive and complicated diary managementUnderstanding business prioritiesCollaborating closely with Heads of Departments to ensure everything runs smoothlyAbility to think and make decisions quicklyActing as a gatekeeperPreparing for internal and external meetingsEnsuring rooms are booked and ready, pre-reads/presentations/CVs are printed, and all attendees are in placeBooking travel and managing itineraries with efficiencyManaging timesheets and expenses in a timely mannerHelping manage the end-of-month financial reviewsManaging the annual appraisal process for BernadetteBeing the social heartbeat of the company - organising company events, team-building activities, and spontaneous moments that bring people togetherConducting research to support business strategies, presentations, and decision-makingCreating agendas and taking minutes with precisionOrganising interns/work experience placementsPlease note, we try to respond to as many applications as possible but, if you do not hear from us within two weeks of submitting your application, please assume we are unable to proceed with your application for this specific role. Thank you for your interest in Bernadette.VCCP DE&I StatementWe believe that DE&I is about creating a strong culture of inclusion within our agency, whereeveryone can thrive and be their authentic self. VCCP is an equal opportunity employer anddoes not discriminate on the basis of gender, age, disability, religion, belief, sexual orientation,marital status, or ethnicity. If you require any adjustments during the application or interviewprocess, please let us know via joinus@vccp.com.Criminal Records informationAs part of our onboarding process, you will be required to complete a Criminal Records Declaration regarding any unspent convictions. For roles in finance, HR, Legal, IT or senior management, we may be required to verify your declaration with a basic DBS check, as well as an Adverse Finance and ID check.