Executive Assistant

The FirmAn award-winning, Top 40 international law firm is seeking an experienced Executive Assistant to join their City of London office on a 12-month fixed-term contract.The OpportunityThis is a fantastic opportunity for a highly organised and proactive Executive Assistant to provide first-class support to Partners, including the Group Head of Pensions. You will play a key role in ensuring the smooth running of day-to-day operations, demonstrating exceptional attention to detail and initiative at all times. Duties to include:Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetingsArranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emailsOrganising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itinerariesTyping and drafting client correspondencePreparation of agendas, presentations and meeting papers, including print productionCoordinating the billing process on behalf of the Fee Earners'Ensure all new client matter/onboarding processes are completed accuratelyThis Executive Assistant opportunity is a full time, 12-month fixed-term contract role, working Monday - Friday, 9.30am - 5.30pmThe RequirementsMinimum 4 year's experience in a Legal PA or Executive Assistant role (essential)Proven experience supporting Partners within either Pensions, Immigration, Employment, or Private Wealth practice areasAdvanced proficiency in Microsoft Word, Excel, and PowerPointExperience in billing, diary and inbox management, and travel coordinationVacancy HighlightsHybrid working (3 days based in the office and 2 days working from home)Excellent benefits packageTo be considered for this opportunity please contact Birchrose Associates for a confidential discussion.