Executive assistant

Lead Behind the Leader: Power Global Growth from Your Home Support visionaries shaping the future of finance. As the trusted right hand of an executive leader, you'll keep priorities aligned, communication seamless, and operations running smoothly - all while enjoying a flexible, home-based career built on trust and impact. Here's your chance to build a global career as a strategic partner in the financial services industry. Stay rooted while contributing to global success. Job Description As an Executive Assistant, you'll provide proactive and detail-oriented support to senior leaders, managing communication, scheduling, and administrative priorities. You'll act as a trusted partner, ensuring business operations, client interactions, and leadership initiatives are organized, efficient, and executed with excellence. Job Overview Employment type: Indefinite term type contractShift: Day Shift (8 AM - 5 PM COL Time), Weekends OffWork setup: Work From Home/Remote Exciting Perks Await!5 days work weekWeekends offWork from Home20 vacation days in totalPrepaid medicineFully customized Emapta laptop and peripheralsIndefinite term type contractDirect exposure to our clientsCareer growth opportunitiesDiverse and supportive work environmentPrime Office Locations - Bogotá and MedellinUnlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)The Qualifications We Seek3+ years supporting senior executives in a high-volume, fast-paced environment (mortgage/real estate/financial services experience preferred)Proficiency with Microsoft Office Suite, CRM systems (Salesforce/Jungo strongly preferred), and collaboration tools (Teams, Slack, Zoom)Familiarity with AI productivity tools (Fathom, ChatGPT, Fixer.ai) is a plusExceptional verbal and written communication skills; able to represent executives professionally with clients, recruits, and partnersProven ability to manage multiple inboxes, calendars, and priorities simultaneouslyDemonstrated track record of anticipating needs and taking initiativeHigh level of confidentiality and integrity when handling sensitive informationAbility to respond quickly and adapt in real time via text, call, or emailIdeal Candidate Profile:Thrives in a role as a gatekeeper and force multiplierAssertive yet diplomatic in holding executives accountableFlexible, tech-savvy, and eager to learn new systems and toolsComfortable balancing professional and personal support responsibilitiesYour Daily TasksInbox & Communication ManagementTriage and organize executive inboxes; identify and escalate priority emailsDraft, proof, and send professional correspondence on behalf of executivesRespond promptly to client and team inquiriesDelegate or route emails to keep workflows moving efficientlyTask & Deadline TrackingMaintain executive task lists and reminders to ensure deadlines are metTrack outstanding items and follow up proactivelyProvide weekly debriefs summarizing pending items and upcoming prioritiesCalendar & SchedulingManage complex calendars for multiple executivesSend daily calendar briefings and reminders via text or callHandle logistics for meetings and events with minimal supervisionSupport preparation for recurring team meetings and special eventsProactive Executive SupportAnticipate needs and act without waiting for instructionProvide real-time updates and reminders to executivesSupport delegation by forwarding documents, assigning tasks, and ensuring follow-upRecruiting & Vendor SupportTrack and coordinate recruiting efforts, including outreach and follow-upCommunicate with vendors, partners, and event organizersPersonal SupportManage personal calendar items (birthdays, family events, reservations)Coordinate personal travel and logistics when neededAbout the Client Our client is a premier U.S.-based financial institution driving innovation in mortgage and lending solutions. With a strong commitment to efficiency, technology, and client success, they've become a trusted name in the industry. Their leadership fosters collaboration and growth, offering professionals a platform to contribute meaningfully to the future of global finance. Welcome to Emapta Colombia! At Emapta, you're not just joining an industry-leading outsourcing provider; you're becoming part of a community that celebrates the rich cultural tapestry of Colombia. Our track record of success and diverse international clientele across various industries provide a solid foundation for your career. With over 1,000 global partners preferring to open remote jobs in the country, our vision is to help you and thousands more Colombians reach your full potential and dreams without the need to leave the country and work abroad. Join forces with passionate professionals who share the desire to make a meaningful impact through premium global opportunities, all at your fingertips. Emapta isn't just a company; it's a community that values the balance between work and life. Start a truly exciting journey with us and discover how your talent can flourish in a setting that celebrates the spirit of Latin America. #EmaptaEra