Executive Assistant

Epassi’s purpose is to boost everyday well-being.We are a leading provider of employee benefit solutions in Finland, Sweden, UK & Ireland, Italy, Germany, and the Netherlands.We were established in Finland in 2007, and in 2008 we were the first company to launch a mobile-payable employee benefit payment solution in Europe. Since then, we have consistently grown, diversifying our products and introducing our services into new markets. Epassi has been awarded by the Financial Times as one of the fastest-growing companies in Europe on multiple occasions.Epassi’s purpose is simple yet powerful: to boost everyday well-being.We are a leading provider of employee benefit solutions across Europe. Founded in Finland in 2007, we were the first company in Europe to launch a mobile-payable employee benefit solution in 2008. Since then, we’ve grown rapidly, diversifying our products and expanding into new markets.Our team is made up of highly skilled people—from business developers, designers, and software engineers to passionate sales, marketing, and customer support professionals. Epassi has been recognized by the Financial Times multiple times as one of the fastest-growing companies in Europe.Role OverviewWe are looking for a proactive, highly organized, and resourceful Executive Assistant to support our Group Leadership Team and ensure the smooth running of key operational functions across travel and office/facilities administration.This is a dynamic and wide-ranging role, ideal for someone who thrives in a fast-paced, international environment and can balance executive-level support with broader coordination responsibilities across the group.In This Role, You Will Be the trusted partner to our Group Leadership Team, providing high-level administrative support including calendar management, meeting and board coordination, and executive communications. Take the lead in planning and organizing key events such as leadership offsites, board sessions, and internal reviews. Own group-level travel management, overseeing domestic and international arrangements, managing provider relationships, ensuring compliance with company policies, and keeping everything on track—even with last-minute changes. Act as the heartbeat of office operations, managing facilities, supplies, and vendor relationships while ensuring the workplace is welcoming and well-functioning. Support onboarding for new joiners, especially at the leadership level. Coordinate projects, budgets, and company-wide initiatives such as team-building activities and cultural events. What We’re Looking For 5+ years of experience in executive support or operations roles, ideally supporting C-suite or group-level leadership. Strong organizational and multitasking skills, with the ability to manage multiple workflows with discretion and urgencyExperience leveraging AI and automation to streamline workflows, improve efficiency, and enhance decision-making." Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and collaboration tools (e.g., Teams, Slack). Experience in coordinating international travel and managing vendor relationships. Excellent communication and interpersonal skills. Fluency in English (both written and spoken). A proactive, solution-driven mindset with the ability to anticipate needs and work independently. Experience in a fast-paced, multinational environment is a strong advantage. Why Join Us?At Epassi, You’ll Have The Chance To Be part of a fast-growing tech company with a solid financial foundation. Make a real impact while growing together with us. Work in an inspiring, supportive, and inclusive culture where well-being matters. Contribute to something meaningful: our purpose is to boost everyday wellbeing, creating a positive impact for individuals and society. Thrive in a low-hierarchy environment where camaraderie, respect, and collaboration are at the core. Central to our growth journey is strengthening our position as the number one player in Europe’s employee benefit market. If you’re motivated by challenges and see them as opportunities to fuel progress, we’d love for you to join our winning team and help shape the next wave of success.The hiring manager for this position is Chief People & Culture Officer, Ingela Walhelm.