Executive Assistant

✍ Short Description:We’re looking for a highly organized and proactive Executive Assistant to support our COO in daily operations across sales, HR, account management, and finance. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced, remote environment, helping keep every process running smoothly while anticipating needs before they arise.💰 Compensation: 500 - 650 USD monthly🌎 Location: 100% Remote🗣 Language Requirements: Professional English (C1) – written and spoken😀 What We Offer:Fully remote work with a flexible scheduleExposure to international clients and projectsCollaborative, fast-paced, and supportive work environmentOpportunity to grow into expanded operational or client-facing responsibilities💼 Responsibilities:SalesMaintain the CRM system fully updated with accurate information on leads and clients.Track the sales pipeline and follow-ups to ensure no opportunity is left behind.Support the COO in coordinating calls, proposals, and client onboarding activities.HR ManagementKeep the employee CRM up to date with all relevant information (start dates, roles, performance notes, etc.).Conduct a monthly review of employee benefits and ensure all records are updated.Manage employee birthdays, gifts, and important events throughout the year.Oversee and record vacation days, sick days, and days off for all employees.Account ManagementMaintain and update the CRM with client feedback, testimonial requests, and follow-ups (monthly and quarterly).Collaborate with the COO on client retention and engagement strategies.Review client LinkedIn activity and other media weekly to identify potential service expansion opportunities.Prepare reports and insights for account review meetings.FinanceSupport the COO in following up on client payments and reviewing monthly invoices.Assist in verifying monthly commissions for the operations team and quarterly bonuses or incentives.Help manage and organize the accounting system to ensure all monthly financial activities are properly recorded.Other ResponsibilitiesReview monthly and quarterly presentations alongside the COO to ensure accuracy and alignment.Participate in market scans with the COO every quarter (or monthly when needed) to assess competitors and trends.Join a daily check-in with the COO and a weekly meeting with the team to stay aligned on goals and priorities.✅ Qualifications:2+ years of experience as an Executive Assistant, Operations Assistant, or Administrative Coordinator.Strong organizational and multitasking skills with excellent attention to detail.Proficiency in tools such as Google Workspace, Notion, CRM platforms (HubSpot, Pipedrive, etc.), and Deel.Excellent written and verbal communication in English and Spanish.Ability to manage confidential information with discretion and professionalism.Self-starter with strong initiative, capable of handling multiple priorities simultaneously.🔍 Preferred Qualifications:Experience in recruiting, HR, marketing, or client account management roles.Knowledge of basic finance and invoice tracking.Familiarity with remote team environments and a collaborative work style