Executive Assistant

Executive Assistant to CEO and Operations SpecialistHighly Successful Financial Services Recruiting FirmSanta Monica, CAOverviewA highly regarded recruiting firm in the financial services space is seeking an Executive Assistant to the CEO and Operations Specialist.This is a hands-on role for a sharp, organized, and proactive professional who thrives in a fast-moving environment. You’ll work closely with the firm’s Founder & CEO and a small, collaborative team, supporting both professional and select personal matters while helping keep projects, communications, and operations running smoothly.HighlightsPartner directly with the CEO to manage calendars, priorities, projects, and follow-upsContribute ideas, anticipate needs, and help improve structure and efficiency in a dynamic settingCoordinate meetings, calls, and correspondence, preparing agendas and drafting professional follow-upsAssist with travel logistics, vendor coordination, and occasional personal supportCollaborate with operations leadership to streamline internal systems and maintain data accuracyMaintain CRM (HubSpot) data, lists, and spreadsheets to track recruiting and business development activityCompetitive compensation package ($90,000 - $100,000 base plus bonuses ranging from $5,000 - $25,000, and excellent benefits)Requirements4+ years of experience in an Executive Assistant or Operations roleExceptional organization, multitasking, and communication skillsHigh comfort level with technology, spreadsheets, and process trackingExperience in financial services or recruiting environments is a plus