Executive Assistant

Enjoy a career, packaged with care, whilst helping protect food, people and the planet We are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.  You could be part of our vision. Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together. We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.  Your opportunityWe are looking for an experienced Executive Assistant to join the Huhtamaki Administration and Support team, to provide administrative support to the EVP, President of our Foodservice Segment. You will ensure effective and efficient time management, communication, and collaboration, through calendar management, meetings & travel arrangements, and assist the EVP/President in the daily routines of his different roles.Where you’ll be You will be located at our Espoo HQ in Finland and should be within reasonable commuting distance from here. This is a primarily in-office role, with the flexibility of one remote day per week.What You'll Be DoingComprehensive Calendar Management: Coordinate and manage complex scheduling across multiple time zones, prioritizing meetings and engagements for maximum efficiency.International Travel Coordination: Arrange detailed travel itineraries, logistics, and accommodations for international and domestic trips, ensuring seamless execution and proactive contingency planning.Communication Liaison: Serve as the primary point of contact between the EVP/President and internal teams, external partners, clients, and stakeholders; screen and prioritize correspondence.Meeting Preparation and Follow-up: Prepare agendas, materials, and presentations; take minutes and track action items, ensuring follow-through.Confidential Support: Handle sensitive information with confidentiality and discretion.Event & Project Coordination: Support planning and execution of leadership meetings, off-sites, and special projects as required.Expense Management: Process and track expense reports and reimbursement requests; ensure compliance with policies, as required.Document Management: Draft, proofread, and manage correspondence, presentations, and reports.Relationship Building: Build strong relationships with global team members to facilitate effective collaboration.What You’ll Bring To The RoleBachelor’s degree in Business Administration or a related field, or equivalent educational background.Minimum 5 years of experience as an Executive Assistant supporting senior leadership in an international environment; experience in a listed company is an asset.Exceptionally customer-focused, results-driven, and systematic in approach.Possesses a flexible, positive, and inclusive mindset, with a proactive “can-do” attitude.Outstanding attention to detail and superior organizational skills.Strong interpersonal skills; solution-oriented, highly motivated, and thrives in a dynamic, fast-paced international business setting.Able to organize, prioritize, and deliver high-quality work under tight deadlines and time pressure.Consistently demonstrates ethical conduct, trustworthiness, and high integrity.Excellent written and spoken English, with effective communication skills.Advanced proficiency in MS Office applications and an interest in digital tools and digitalization.What We Offer In ReturnA meaningful job: At Huhtamaki, we believe in protecting food, people and the planet. Our innovative and transformative solutions touch the daily lives of people everywhere.  Development opportunities: We care for each other – and want our talent to thrive and develop Responsible employer: Sustainability is embedded in everything we do. We believe diverse teams fuel innovation. We invest in fostering an environment where everyone is safe both psychologically and physically and where diversity and inclusion are promoted through day-to-day behaviours, which are reinforced by our policies and practices.International business environment: The Administration and Support team operate on a truly global level, and provide a great forum to help you succeed in your role, provide back-up support and facilitate professional and personal growth.Join us. Help protect food, people and the planet.