Executive Assistant

LiveKit is revolutionizing the AI landscape by providing the essential network infrastructure that powers multimodal AI interfaces, enabling seamless audio and visual interactions. Founded in 2021, LiveKit has rapidly grown to support over 3 Billion calls annually, 100,000+ developers globally, and industry giants like OpenAI, Character AI, Spotify, and Meta.You'll thrive at LiveKit if you:obsessed with making the best product for our customers. are known as the go-to person for tackling tough problemswork hard and can build and ship fastfocused on polish, detail and qualityare a fast learner, frequently picking up new tips, tricks, and skills. About This Role:We are looking for a highly strategic, resourceful, and detail-oriented Executive Assistant to partner closely with our CEO. This is more than an administrative role — it’s a high-impact position at the center of the executive function, with direct exposure to key customers, company leadership, and sensitive internal initiatives. As the CEO’s right hand, you’ll be responsible for orchestrating their schedule, streamlining internal logistics, and ensuring our highest-priority relationships and meetings are well-managed and flawlessly executed.This role is ideal for someone based in San Francisco who thrives on both strategic planning and hands-on execution, and who brings a high level of discretion, judgment, and initiative to every interaction.What You’ll Do:Executive SupportManage and optimize the CEO’s calendar across personal and professional domains, ensuring alignment with shifting priorities, long-term goals, and urgent business needs. Coordinate complex domestic and international travel for the CEO, handling end-to-end logistics and delivering thorough, real-time itineraries. Track action items from meetings and communications, proactively managing follow-ups and deadlines. Maintain confidentiality and discretion while handling sensitive company and personal information. Stakeholder & Customer CoordinationSchedule and manage external calls and meetings with high-value customers, partners, and investors, often acting as the first point of contact on behalf of the CEO. Ensure meeting preparation materials are compiled and accessible ahead of time. Assist with light-touch relationship management by keeping notes, tracking preferences, and anticipating follow-ups. Executive Team Logistics & CoordinationCollaborate with in-house executives and chiefs of staff to coordinate leadership team calendars, align meeting cadences, and streamline logistical planning (e.g., offsites, board meetings, major internal events). Ensure that executives are where they need to be, when they need to be there — whether virtually or in person — with sufficient context and preparation. Operational LeadershipProactively identify and resolve inefficiencies in scheduling, communication, and information flow for the CEO and broader executive team. Serve as a hub of communication across leadership to minimize time spent on coordination and maximize time spent on strategy. Occasionally assist with special projects, internal communication drafts, or executive presentation preparation. Who You Are:Located in San Francisco and willing to commute regularly to be in person with the CEO6+ years of experience supporting high-level executives or founders in a fast-paced environmentDemonstrated success in an EA, Chief of Staff, or high-level operations role where you managed executive calendars, stakeholders, and strategic prioritiesHighly organized, adaptable, and capable of managing competing priorities without sacrificing attention to detailClear and professional communicator — written, verbal, and interpersonalTech-savvy and fluent with tools like Google Workspace, Slack, Notion, Zoom, Superhuman, and calendaring platformsUnwavering discretion and sound judgment in handling sensitive mattersAbility to think ahead, anticipate needs, and act without waiting to be askedBonus PointsExperience in startup, venture-backed, or high-growth company settingsBackground interfacing with external stakeholders (customers, board members, press, etc.)Familiarity with executive-level reporting and meeting planningOur Commitments to YouWe offerAn opportunity to build something truly impactful to the worldContribute to open source alongside world-class engineersCompetitive salary and equity packageHealth, dental, and vision benefitsFlexible vacation policyCompensation Range: $100K - $150K