Executive Assistant

Executive Assistant / Office Manager | Amsterdam | Full-TimeWe're seeking a proactive Executive Assistant to join our Amsterdam team and play a key role in enhancing and facilitating our way of working. You'll be part of the operational backbone that enables our partners and associates to focus on delivering exceptional client service while making sure our office runs seamlessly.The OpportunityYou'll support three partners, including the Founder, in a fast-paced, global environment where no two days are the same. From coordinating complex international travel to managing day-to-day office operations, you'll be trusted with significant autonomy to anticipate needs, solve problems, and take initiative. This isn't just administrative support—it's being the operational force that enables a high-performing team to achieve excellence.What You'll DoExecutive Support (Founding Partner, Senior Partner and Partner):Manage complex calendars across multiple time zones (Amsterdam/Abu Dhabi coordination)Coordinate extensive international travel arrangements and logisticsHandle heavy internal and external communications with professionalism and cultural sensitivityPrepare materials for meetings, client engagements, and presentationsOffice Management:Oversee day-to-day operations of the Amsterdam officeCoordinate with vendors, manage supplies, and ensure smooth facility operationsHandle administrative tasks that keep the office running efficientlyTeam & Project Support:Assist with other team members' projects and special initiatives as neededHelp coordinate offsites, team meetings, and client-facing events in AmsterdamSupport the broader team's operational needs during busy periodsContribute to process improvements and operational excellenceWhat We're Looking ForExperience & Skills:At least 1 year of executive assistant or similar support role experience, preferably in a global environmentProven ability to work autonomously while maintaining strong attention to detailExcellence in managing multiple priorities in a fast-paced environmentStrong communication skills in English (additional languages such as Dutch are welcome but not required)Experience with Microsoft Office preferredExperience coordinating international travel and cross-cultural communicationsPersonal Qualities:Anticipates needs rather than just responding to requestsThrives in a diverse, inclusive and international environmentComfortable with direct, clear communication styleResilient and adaptable when priorities shiftGenuinely enjoys supporting others' successWhat We OfferGlobal exposure: Regular interaction with international clients and colleagues across our Amsterdam and Abu Dhabi officesNOEMA culture: Work alongside talented professionals who are committed to collective excellenceProfessional growth: Opportunities to contribute to team projects and develop skills beyond traditional EA responsibilitiesFlexibility: Primarily office-based with hybrid options when possibleDirect impact: Your work directly enables our team's success in delivering exceptional client servicePosition DetailsFull-time (40 hours/week)Based in Amsterdam, The NetherlandsPrimarily office-based with hybrid flexibilityStart Q4 2025Ready to Join Us?We're looking for someone who gets that top-notch support work is a real profession, not just a placeholder job—and who wants to be part of something special. If this resonates with your professional DNA and personal values, we'd love to hear from you.Send your bio to careers@noemaglobal.com - no hesitation required.