Executive Assistant

Get to know OktaOkta is The World’s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.Join our team! We’re building a world where Identity belongs to you.We believe in building connections between people and technology. It won't be easy, but we're building the team to make it possible. Will you join us?We are looking for an Executive Assistant to be a true business partner Senior Vice President, General Manager EMEA, based in our London, UK office.The right person is proactive, organized, adaptable, and comfortable operating in a fast-paced environment. The ideal candidate has experience supporting C-level executives and thrives in a collaborative, high-growth setting.As a true business partner, you will be a huge part of the organization's success. This role has a high amount of visibility and works cross-functionally across the company.Location: This is an in-office role based in London,UK, requiring regular on-site presence several days per week.What you'll be doing:Manage calendar requirements across a diverse set of stakeholders (directs, regional XLT team, Global leaders, Customers and Partners) across global time zones.Manage the daily schedule of the Executive; coordinate domestic and international travel, process expense reports and assist with management of budget needsProactively develop and manage Exec Fiscal Year calendar visits Own and help manage the rhythm of the business in close partnership with the Executives and teams, including agenda management, notes, logistics, and follow-ups. Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite)Manage Leadership and Extended Leadership meetings - agenda, action taking and follow up to drive for completionDevelop and manage annual SVP operational cadence demonstrating collaborative virtual leadership of EMEA EA’s Acts as a liaison to executive relaying and exchanging information with others including: Senior leaders, customers and clients, and other organizations or constituents.Prepare briefing materials, reports, presentations and meeting notes for key internal and external meetingsAnticipate the Executive needs and proactively assemble the appropriate people and resources to solve problemsLead, drive and execute on various team events, socials, XLT offsite meetings, including logistics and Okta4Good events. Work cross-functionally to ensure communication is efficient and clear between teamsTrack GM regional budget and run monthly review meeting with FinanceWho you are:Proven Administrative Assistant experience, supporting multiple executives while reporting directly to a SVP level leaderOperate with full autonomy and independence, taking full responsibility for all work to minimise need for Executives input and review to maximise efficiency and effectivenessExpectation of complete confidentiality on all business mattersAbility to actively manage projects in a fast-moving, high pressure environment.Flexibility working independently or partnering with a variety of teams.Maintain collaborative relationships with XLT leaders, all levels of org, EAs of other Execs and all internal and external stakeholders Flexibility to support during out of office hours is required due to the rapid nature of the businessFlexibility to travel as needed (up to 20%).Proven ability to interact in a professional manner with Executives, Customers, Prospects, Board Members, Investors and Internal TeamAbility to be flexible in response to changing priorities and needsExtensive experience with arrangement of complex schedules and logistics, across multiple time zonesAbility to work on multiple projects, lead priorities and accurately set expectationsExtraordinary time management skills and attention to detailStrong communication, planning, organizational and analytical skillsAbility to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiencyAbility to effectively communicate and collaborate with a diverse range of people and job functionsAbility to remain energetic and positive in a fast-paced and demanding environmentEntrepreneurial spirit and desire for constant improvementP5879_3296306What you can look forward to as a Full-Time Okta employee!Amazing BenefitsMaking Social ImpactDeveloping Talent and Fostering Connection + Community at OktaOkta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.Some roles may require travel to one of our office locations for in-person onboarding.Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel-policy/.