Executive Assistant/ Operations Admin (Tech-Forward, Proactive, Operations-Savvy)

About the RoleWe’re looking for an Executive Assistant who doesn’t wait for instructions-they intercept, organise, and execute. This role is for someone who thrives on ownership, sees chaos as an optimisation challenge, and has the initiative to take work off the Managing Director before it becomes a bottleneck. If you’re tech-savvy, organised to the point of obsession, and calm under pressure, this is the job.What You’ll OwnExecutive Support & Workflow ManagementPlan, prioritise, and manage the Managing Director’s communications, meeting follow up and weekly workflow.Pre-empt needs and remove roadblocks: follow up, remind, chase, coordinate, and ensure nothing falls through the cracks.Run point on admin processes and ensure decisions turn into action.Tech-Forward EfficiencyUse modern tools (AI assistants, automation tools, CRM, productivity platforms, project management systems) to streamline the MD’s workload.Recommend and implement smarter ways to work-templates, automation, systems, dashboards, reporting.Manage digital assets, data, files, and documentation with discipline and clarity.Operational & Team SupportSupport project tracking, client onboarding logistics, and internal operations.Own recurring business rhythms: meeting agendas, follow-up actions, monthly reporting, and internal alignment.What Success Looks LikeThe MD spends more time on strategy, leadership, and clients - because you’ve taken the rest.Deadlines are met without reminders.The business runs cleaner, faster, and with fewer surprises.You proactively identify gaps and fix them without waiting for permission.You take on tasks to completion, without delegating them back up the chain (questions are fine!)Who You AreTech-forward: you’re confident with digital tools and quick to pick up new ones.Proactive operator: you anticipate needs, ask smart questions, and take ownership.Clear communicator: concise, confident, and professional.Organised to a fault: systems, checklists, structure - these make you happy.Comfortable with ambiguity: when things change (and they will), you adapt fast.Discreet: you handle sensitive information with care and integrity.Experience That Will Impress Us3–5+ years supporting an executive or senior leader.Experience in consulting, finance, advisory, or a fast-paced professional services environment.Familiarity with productivity tools (not essential, but definitely a standout).Project coordination or operations experience.About the Client:FGS Advisory Pty Ltd specialises in offering tailored financial, governance, and strategic advisory support designed to help organizations strengthen performance and achieve sustainable growth. Learn more at www.fgsadvisory.com.au.Why Join FGS AdvisoryYou’ll work closely with a Managing Director who values speed, clarity, and ownership.We’re modern, ambitious, and focused on building smart ways of working-not old-school admin.