Executive Assistant

We are looking for a detail-oriented Executive Assistant (Japanese Speaker) to provide full-spectrum administrative and executive support to our management team. This role requires strong organizational skills, cross-functional coordination, and proficiency in Japanese (minimum JLPT N2), English, and Bahasa Indonesia.ResponsibilitiesAdministrative & Secretarial Support: Manage correspondence, filing systems, email handling, and scheduling.Calendar Management: Organize and prioritize appointments; provide reminders and daily support.Meeting Coordination: Prepare agendas, take accurate minutes, and distribute them promptly.Travel & Accommodation: Arrange travel, accommodation, transportation, and visa processing for expatriates; assist during company-wide events.Visitor Management: Coordinate visitor induction with HR/Safety, act as main contact, and provide guidance.Team Coordination: Facilitate communication across departments and support internal inquiries.Event Management: Plan meetings, seminars, and events; arrange logistics, catering, venues, and materials.Legal Administration: Draft/review legal documents (e.g., circular letters), liaise with legal counsel/notaries, and manage execution and filing.Translation & Interpretation: Translate and interpret between Japanese, English, and Bahasa accurately.Public Speaking: Act as MC at company events, presenting with confidence and professionalism.Time Flexibility: Support occasional after-hours tasks as needed.Other Duties: Perform additional responsibilities as assigned by management.QualificationsJLPT N2 certification or higherHaving at least 3 to 5 years of experience in relatable fieldTrilingual: Japanese, English, and Bahasa IndonesiaProficient in MS Office and business communicationStrong organizational, multitasking, and interpersonal skillsDiscreet, professional, and detail-orientedNote: The position is open for Cikampek Placement