Executive Assistant

Position: Executive Assistant (EA)Location: RemoteType: Full-timeAbout SakuSaku is a fast-growing influencer marketing agency that connects global brands with top influencers, digital creators, and celebrities. We manage the end-to-end influencer marketing process, from strategy to execution, and work on high-profile collaborations with both brands and talent. As our business continues to expand, we are looking for a highly organised and proactive Executive Assistant (EA) to support our Founder and CEO, ensuring that schedules, meetings, tasks, and communications are efficient and streamlined.This is a dynamic, fast-paced role where you will act as the right hand to the Founder, optimising their time by managing administrative tasks, structuring workflows, and ensuring seamless coordination between teams, influencers, and key stakeholders. If you thrive in a fast-moving environment and are passionate about supporting the growth of a cutting-edge agency, we would love to hear from you.Job OverviewAs the Executive Assistant, your primary role is to support the Founder, allowing them to focus on business growth, strategy, and client relations. You will oversee a range of operational tasks, handle high-level communication, manage schedules, and ensure that all projects run smoothly and efficiently. Your work will be essential in helping the agency achieve its goals and maintain its reputation as a leader in influencer marketing.Key Responsibilities:Executive & Calendar ManagementOversee the Founder’s schedule, ensuring meetings, calls, and deadlines are properly coordinated.Schedule and organise meetings with influencers, clients, and internal teams via Google Meet.Ensure the Founder is always prepared with agendas, key talking points, and follow-ups.Task & Workflow CoordinationTake high-level ideas from the Founder and break them down into structured tasks.Prioritise tasks based on urgency and importance, ensuring efficient execution.Create and manage workflows to streamline daily operations, improving efficiency and reducing bottlenecks.Communication & Follow-UpsHandle email correspondence, follow-ups, and communications with key stakeholders, including clients, influencers, and team members.Act as a liaison between the Founder, team members, influencers, and business partners.Ensure key decisions and action items are executed without delay, maintaining a smooth flow of communication.Research & Special ProjectsConduct research on influencer marketing trends, industry updates, and potential collaboration opportunities.Assist in developing strategies for business growth and monetisation, supporting key initiatives for the agency.Support in organising events, partnerships, and special projects that drive agency growth and client satisfaction.Admin OversightOversee administrative tasks, including managing legal agreements, payments, and ensuring all processes are in compliance.Identify and resolve issues or bottlenecks within operations to ensure smooth workflows.High-Profile CollaborationsSupport in managing high-profile celebrity partnerships and influencer collaborations, handling sensitive and time-critical tasks.Oversee the execution of time-sensitive influencer marketing campaigns, ensuring coordination with the team for efficient results.Travel & Event PlanningAssist in coordinating travel arrangements, accommodations, and event logistics for business meetings and collaborations.Manage itineraries to ensure smooth travel plans, allowing the Founder to focus on strategic initiatives.Key Requirements:Proven experience as an Executive Assistant (EA), supporting high-level executives.Prior experience working within influencer marketing, talent management, or a related field is ideal.Highly organised, proactive, and able to handle multiple tasks and deadlines in a fast-paced environment.Exceptional communication skills, both written and verbal.Ability to manage sensitive and confidential information with discretion.Strong experience in task management tools, Google Workspace, and project management processes.Ability to troubleshoot issues, resolve bottlenecks, and implement efficient processes to ensure smooth operations.Ability to stay calm under pressure and manage stress effectively.What We Offer:A hybrid work model with room for professional advancement.The opportunity to work with a fast-growing, dynamic influencer marketing agency.A collaborative environment focused on growth, innovation, and creativity.If you are passionate about optimising workflows, managing projects, and supporting a CEO in growing a successful business, we would love to have you on our team.Please send your CV and cover letter to bella@saku.agency with the subject line ‘Executive Assistant Application – [Your Name] - We look forward to hearing from you!