Executive Assistant Senior Associate

OverviewLocation OverviewWorking with inspiring and experienced colleagues, you'll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.Role OverviewThis role involves providing the highest quality assistant support to senior stakeholders with travel arrangements and settlements, calendar management, event organization and a range of administrative tasks.ResponsibilitiesEnsure high level support of our employees with day-to-day EA and HR transactions and queries;Cooperation with 2-5 dedicated stakeholders mainly at the Director's or Vice President’s position;Calendar management, preparing and answering to meeting invitations;Cooperation with other teams, working with stakeholder’s team about agenda;Booking meeting rooms in the offices;Support on slide preparation;Settlement of invoices in Concur;Booking hotels/flights/trains/cars/taxi in Egencia;Planning visits and advise the best possible options;Organizing VISA for travels and check-in before flights;Direct daily contact with stakeholder and other personal assistants;Document management: update of documents & preparing and organizing corporate cards;Identify service delivery and process improvement opportunities in the assigned process;Reporting (ad-hoc & regular ones);Knowledge sharing with others team members;Preparation and updating of procedures; Delivering KPIs on time and carrying out tasks in accordance with the SLAs.Qualifications1-3 years of previous professional experience in HR Operations (or 1 year in Personal/Executive Assistance environment is preferred) and/or related education;Fluent English and foreign language (if applicable);Demonstrated ability to use initiative, work proactively and adapt quickly to a constantly changing environment;Office package knowledge (Excel, Power Point, Outlook);Technical/functional skills & knowledge of HR tools (e.g. Egencia, Concur, would be beneficial);Reliability, autonomy, strong communication skills;“Can do” attitude and a willingness for undertaking significant challenges;Ability to multi-task and consistently work against the right priorities;Capacity to process tasks without supervision.The ‘Internal Reporting Procedure’ for making reports of violations of the law and taking follow-up action in terms of the Law on Whistleblower Protection of June 14, 2024 is available at www.pepsicopoland.com under the Contact/Career tab.