Executive Assistant

Executive Assistant to CEO Doral, FLOn-Site: Monday-FridayFull-Time/Direct HireOverviewWe’re seeking a highly organized and proactive Executive Assistant to provide top-level support to the CEO and COO. This person will handle a wide range of administrative and operational tasks, often with minimal supervision. The ideal candidate thrives in a fast-paced, high-pressure environment and knows how to balance priorities, anticipate needs, and maintain professionalism and confidentiality at all times. Bilingual in English/Spanish is preferred.Key ResponsibilitiesManage complex calendars, appointments, and travel logistics for the CEO and COO.Prepare and process expense reports, draft correspondence (including confidential materials), and maintain digital and physical filing systems.Screen calls, emails, and visitors with professionalism and discretion.Coordinate executive meetings, offsites, and company events — including scheduling, agendas, and materials.Anticipate needs and proactively align resources, information, and people to support executive priorities.Handle special projects and critical deliverables by defining objectives, managing timelines, and ensuring follow-through.Maintain and track key external relationships and communication with stakeholders, partners, and board members.Support board activities and documentation with a high level of accuracy and confidentiality.Identify opportunities to streamline workflows and improve administrative processes.Represent the executive office with professionalism in all internal and external interactions.QualificationsBachelor’s degree required.Minimum 3 years of experience supporting C-level executives in a fast-paced environment.Startup or high-growth company experience preferred.Exceptional written and verbal communication skills.Proven ability to manage multiple priorities and deadlines with strong attention to detail.High level of discretion and professionalism when handling confidential information.Strong sense of ownership, accountability, and initiative — able to operate independently and anticipate needs.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and mobile productivity tools.Collaborative team player with a positive, solutions-focused attitude.