Executive Assistant

Overview/Purpose:The Executive Assistant provides a full range of administrative support to the Sheen CenterStaff, supporting the efficient operation of a busy non-profit arts venue in NOHO/the EastVillage and ensuring all renters have a positive experience in our space.Reports to: Executive DirectorWork Location: The Sheen Center for Thought & Culture18 Bleecker Street, New York, NY 10012Responsibilities:Provide administrative support to the Executive Director to ensure efficient officeoperations.Assist Director of Programming with studio and theater rental communication,coordination, and logistics.Assist the Managing Director with monthly bank reconciliation.Maintain physical and digital filing systems.Prepare meeting agendas and take meeting minutes for Board of Directors and Staffmeetings. Coordinate logistics for meetings, including room setup and catering.Operate and maintain office equipment, including printers, copiers, and fax machines.Research, compile, and summarize complex information for reports or presentations.Work with maintenance staff and outside vendors to ensure office equipment is in goodworking order and office supplies are always on hand.Work in coordination with the Archdiocesan departments such as Finance, HumanResources, and the Cardinal’s Office.Assist in other departments throughout the Sheen Center such as Production, PatronServices, and with Front Desk coverage.Represent the Sheen Center in a professional and welcoming way.Execute all assigned tasks with a positive mindset, under minimal supervision, andpossess the initiative to seek out ways to improve office efficiency.Comfortably and confidently communicate in person, by phone, and by email with artistand industry professionals.Education, Experience, and Skills:A Bachelor’s Degree or at least four years’ experience in a non-profit administration.Proficient in Microsoft Suite and Google Suite.Must be organized, detail-oriented, highly motivated, adaptable, and a self-starter with anability to work independently and carry out multiple tasks concurrently.Have an interest in performing arts administration, specifically programming andproducing.Adept at determining when to address issues independently and when to seek furtherguidance.Maintain confidentiality when handling sensitive information.Have developing or working knowledge of the New York performing arts landscape.Keen attention to detail in receiving information from multiple sources, prioritizing tasks,and disseminating data to relevant parties.Strong communication skills with a wide range of individuals both within and outside theorganization, facilitating project progress in support of institutional and artistic goals.Ability to work nights and weekends as required.