Executive Assistant to Chief Executive Officer

Location: Flexible (Remote, must have strong overlap with EST hours)Compensation: Competitive salary + bonus + benefitsAbout RealHires:RealHires is on a mission to make global talent truly accessible. We’re not just filling roles — we’re creating impact. Our goal is to become the most trusted global staffing partner for U.S. businesses, and every hire here is designed to multiply growth.We are hiring a world-class Executive Assistant / Operator to partner directly with our Founder & CEO, Aaron Klein — a visionary entrepreneur building multiple technology and staffing platforms. Aaron moves fast, thinks faster, and generates more ideas in a day than most teams do in a month.If Aaron is the ignition, you’ll be the engine — the stabilizer, finisher, and amplifier who turns sparks into systems and ensures momentum never stalls.The RoleThis is not a traditional assistant position. You’ll function as an extension of the CEO’s mind — anticipating, prioritizing, and creating order so he can stay focused on what only he can do: vision, sales, client relationships, and growth strategy.You will clear the runway by:Turning raw ideas into finished guides, posts, and client toolsTranslating chaos into systems and SOPsBuilding rails (trackers, briefs, workflows) for predictable executionProtecting the CEO’s time, energy, and clarityIf you thrive in fast-moving environments, love bringing order to visionary chaos, and take pride in finishing what others start, you’ll thrive here.ResponsibilitiesProtect Time & ClarityDeliver daily/weekly briefs (top priorities, pipeline, client issues)End each day with a “Done List” to make progress visibleKeep inbox, calendar, and CRM tight — nothing slips, nothing lingersContent & Authority SupportCapture sparks from voice notes and turn them into LinkedIn drafts, guides, or frameworksManage a content library — organize, tag, and maintain flowSupport authority-building projects (testimonials, case studies, newsletters)Client Experience & RetentionSystematize onboarding (welcome packs, kickoff emails, “what’s next” docs)Coordinate testimonials, gifting, and client touchpointsPrep concise call briefs and log insights into CRMProject FinishingKeep websites, branding, and product milestones on trackManage vendors, track progress, and escalate decisions with clarityClose loops others leave openStrategic InsightsResearch tools, partners, and opportunitiesDeliver 1-page briefs with clear options and recommendationsResults You OwnCEO starts and ends each day with clarity, not fogContent machine runs — ideas captured, organized, publishedClient experience feels seamless — onboarding, follow-ups, touchpointsProjects move to done — websites, guides, systems completedCEO spends 70–80% of the week in vision, sales, content, and relationshipsRequirements5–10 years as EA, Chief of Staff, or Ops role supporting a founder/CEOProven record of turning chaos into clarity for high-energy leadersEvidence of building systems (CRM processes, SOPs, onboarding flows, content libraries)Elite communicator — crisp writing, clear speaking, able to draft in another’s voiceClient-facing polish — confident representing leadership to clients, partners, vendorsHigh follow-through — you finish what you start without nudgesAssertive yet diplomatic — able to push back and realign prioritiesWho This Role is NOT ForThose needing constant direction, hand-holding, or detailed task listsHigh “Quick Start” types who start but rarely finishPeople rattled by shifting priorities or tight timelinesThose who guard evenings/weekends as non-negotiable — this role flexes when the CEO doesAnyone who views themselves as a “secretary” vs. a strategic operatorPeople who avoid feedback or take redirection personallyThose content with “done” instead of “done right”The Right PersonYou are:A service-driven achiever who finds satisfaction in enabling successA low-ego operator who thrives behind the curtainA structured finisher who builds rails for others to run onA calm anchor who says, “Let’s finish this first” when new ideas appearA trusted gatekeeper for inbox, calendar, and reputationSummaryThis is a high-intensity partnership, not a back-office role. If you are structured, proactive, confident, and thrive on finishing what others start, you’ll unlock the CEO’s potential and help RealHires scale into the global authority on talent.If that excites you — apply now.