Executive Assistant to Director

About UsFITS Express Pvt Ltd, the Authorized Service Contractor (ASC) for UPS in Sri Lanka, represents the world’s largest logistics brand operating in 220+ countries and territories.Locally, FITS Express delivers express courier, freight forwarding, warehousing, and customs brokerage services, connecting Sri Lanka to global markets with reliability, efficiency, and precision.As part of our continued growth, we are looking for a highly organized, proactive, and discreet Executive Assistant to provide direct administrative and operational support to the Director of the company.Role OverviewThe Executive Assistant to Director will play a vital role in ensuring smooth daily operations, effective communication, and efficient coordination across departments. This position requires professionalism, attention to detail, and the ability to handle sensitive information with absolute confidentiality.Key ResponsibilitiesProvide comprehensive administrative and executive support to the Director, including scheduling, correspondence, and meeting coordination.Manage the Director’s calendar, appointments, travel arrangements, and meeting logistics.Prepare reports, presentations, and briefing materials for internal and external meetings.Liaise with department heads, clients, and external stakeholders on behalf of the Director.Handle confidential and sensitive information with discretion and professionalism.Coordinate follow-ups and ensure timely execution of directives issued by the Director.Support strategic initiatives, internal communications, and cross-departmental projects.Maintain organized digital and physical records for meetings, approvals, and official documents.Qualifications & SkillsBachelor’s Degree or equivalent qualification in Business Administration, Management, or related field.3–5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.Exceptional organizational, communication, and time management skills.Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).Excellent command of English (written and verbal); Sinhala and Tamil will be an advantage.High level of confidentiality, discretion, and professionalism.Ability to work independently, multitask, and manage priorities in a fast-paced environment.A proactive and detail-oriented individual with strong interpersonal skills.Why Join FITS Express?Work directly with senior leadership in a dynamic, multinational logistics organization.Gain exposure to strategic decision-making and executive-level coordination.Collaborative, professional, and growth-oriented work environment.Competitive remuneration and opportunities for career advancement within the UPS global network.Equal Opportunity & Data ProtectionEqual Opportunity Employer:FITS Express Pvt Ltd is committed to promoting diversity and equal opportunity in the workplace.Data Protection Notice:By applying, you consent to FITS Express Pvt Ltd processing your personal data (CV, contact details, and related documents) in accordance with applicable data protection laws. Your data will be used solely for recruitment purposes and retained only for as long as necessary.