Executive Assistant to Founder

While 95% remote, the nature of the role requires the successful candidate to be close to our founder’s home in Berkeley. Thanks for understanding.The Cole Group partners with some of the fastest-growing companies in the tech industry. We are proud of our CRO and CMO search work with OpenAI, Cursor, Lovable, Kalshi, Vercel, Vanta, Cribl, Figma, Doordash, Airbnb, and Stripe, among many others.This is an ideal opportunity for someone who is smart, motivated, and endlessly curious, someone who thrives on understanding the why behind decisions, not just the what. You don’t need to have operated at this level yet; what matters most is sound judgment, initiative, and a growth mindset. You’ll learn firsthand how high-growth companies are built, how venture capital operates, and how executive leadership functions at the heart of Silicon Valley.We’re excited to start slow and grow this role into something truly special, anticipating that the successful candidate will evolve within our business in their own unique way.This role sits at the intersection of strategy, execution, and life management, a genuine right-hand partnership for a fast-moving founder whose work spans business operations and executive search leadership.As EA to our Founder, you'll empower her to operate at peak performance. By keeping her informed, prepared, and focused on what matters most, you'll directly shape the company's trajectory. This role goes beyond traditional admin. Your strategic thinking and proactivity will be essential to the Founder's success. You won't run meetings on her behalf, but you'll know her priorities deeply enough that you could. It's an exceptional opportunity to learn business operations from the inside, without the pressure of being front and center.Founder Operations ResponsibilitiesPartner with the Founder to streamline decision-making, protect her focus, and ensure every hour of her day reflects the company’s highest priorities.Continuously refine and manage the Founder’s calendar to maintain the right balance of strategic focus, client impact, and recovery time.Draft and manage correspondence on the Founder’s behalf, internally and externally, ensuring her voice, tone, and intent are consistently reflected. Using sound judgment and the confidence to make decisions independently.Prepare the Founder with all background and materials for upcoming events, delivering them at the optimum time for preparation.Stay abreast of the logistics of external executive search projects and remain curious about the why behind each move, how clients make decisions, how searches unfold, and how company-building happens.Liaise with consultants on the progress of their projects; a deep understanding of their workflows plays a critical role in strategic calendaring.Understand internal priorities to ensure the Founder maintains the bandwidth to both elevate consultant performance and contribute toward firm-wide initiatives alongside the operations team.Troubleshoot and streamline technology for the Founder — whether coordinating tools, fixing a glitch, or proactively cleaning up and updating systems to keep everything running smoothly.In addition to your responsibilities in founder operations, you will be fully immersed in our founder’s life, combining professional coordination with important internal and external stakeholders at the firm (www.colegroup.com) with personal and family logistics. Primarily you will anticipate personal needs and proactively manage lifestyle logistics that enable the Founder to operate at full capacity, in both business and life.Qualities that Inspire Us!Deep motivation to learn, grow, and take ownership, you don’t wait to be told what to do; you ask why it matters.Exceptional judgment, confident making decisions, but self-aware enough to know when to ask.Smart, scrappy energy, someone who’s been a big fish in a smaller pond and is ready to swim in deeper waters.Genuine curiosity about business-building, leadership, and how top-tier companies and venture firms operate.Tech-savvy problem solver who can jump in anywhere, whether fixing a workflow, untangling a scheduling bottleneck, or helping a teammate troubleshoot.Comfortable handling volume and fast-moving priorities with calm, clarity, and good humor.Excited to learn directly from a seasoned leader and use this experience as a stepping stone into future roles across operations, recruiting, or leadership.This is a unique opportunity to sit at the intersection of company-building, venture capital, and executive leadership. If you’re motivated by learning how great businesses are built, and eager to grow your career by supporting someone who operates at the center of it, this is the place to do it.Your background We are open to exploring a wide variety of backgrounds for this opportunity, including but not limited to: Executive Support / OperationsProgram or Project ManagementRecruitment or HR CoordinationMassive bonus if you have exposure to and understanding of the recruitment industry/process.